Executive Administrative Assistant (Contingent)

Description

LOCATION: Falls Church, VA (DHACA)

SUMMARY: The Executive Administrative Assistant will support the Defense Health Agency (DHA). DHA is responsible for the effective execution and operation of the Department of Defense (DoD) medical mission, which is to provide medical services and support to specified categories of individuals entitled to DoD medical care.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Completes a broad variety of administrative tasks for the DHACA (AD-S) including managing an extremely active calendar of appointments; composing and proofreading correspondence that is sometimes confidential; and arranging complex and detailed travel plans, itineraries, and agendas.
• Assists in planning, coordinating, and ensuring the DHACA’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the DHACA's time and office. Provides a bridge for smooth communication between the DHACA’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Assists in prioritizing conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

NON-ESSENTIAL DUTIES: Perform other duties as assigned 

Requirements

EDUCATION AND EXPERIENCE: 

Requirements:

• Bachelor's degree is required.
• Minimum 10 years experience - Exceptional knowledge or understanding in supporting C-Level Executives, preferably in a DoD organization.
• Familiarity with Social Media web platforms (understanding the basic concepts and definitions of the subject)
• Experience using Electronic Task Management System (ETMS2) or similar task management system.
• Must be able to effectively communicate with others verbally and in writing.

COMPUTER SKILLS:

• Skill in operating a personal computer and standard office equipment
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat

CERTIFICATES, LICENSES, REGISTRATIONS, CLEARANCE:

• Must be eligible to obtain and maintain a DoD Secret security clearance if required by contract

PHYSICAL DEMANDS: 

• Must be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear.
• Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format.
• May be required to occasionally lift and/or move moderate amounts of weight, typically less than 15 pounds.

Note: This position is contingent upon award and funding.