Job Description Summary

The Executive Administrative Assistant provides high-level administrative support to senior executives and leadership teams. This role is responsible for managing schedules, coordinating meetings, preparing correspondence and reports, handling confidential information, and ensuring smooth day-to-day executive operations. The ideal candidate is highly organized, detail-oriented, discreet, and able to manage multiple priorities in a fast-paced environment.

Job Description

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate internal and external meetings, including agendas, meeting materials, room setup, and follow-up actions
• Prepare and edit correspondence, presentations, reports, and other business documents
• Serve as a point of contact between executives, employees, clients, and external stakeholders
• Screen calls, emails, and other communications, responding or escalating as appropriate
• Maintain confidential files, records, and sensitive information with a high level of discretion
• Track deadlines, action items, and key deliverables for executives
• Support planning and execution of events, leadership meetings, and special projects
• Process expense reports, invoices, and purchase requests as needed
• Organize and maintain office systems, records, and administrative processes
• Assist with onboarding coordination, team communications, and department logistics
• Anticipate executive needs and proactively resolve administrative issues

Qualifications

• Associate’s or bachelor’s degree preferred, or equivalent work experience
• 5+ years of administrative support experience supporting senior leaders or executives
• Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint

Preferred Skills

• Experience with calendar management, travel coordination, and meeting support
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Strong problem-solving skills and attention to detail
• Ability to work independently and adapt to changing priorities

Note:

To comply with US immigration and other legal requirements, it is necessary to specify the minimum number of years' experience required for any role based within the USA. For roles outside of the USA, to ensure compliance with applicable legislation, the JDs should focus on the substantive level of experience required for the role and a minimum number of years should NOT be used.