Executive Administrative Assistant to the County Administrator

Job Description:

ATTENTION: This job announcement will close at 11:59 pm Eastern Time on either:

(A) January 29, 2026, or

(B) The date that 100 applications are received; whichever occurs first.

If the announcement closes on the date that 100 applications are received, all applications submitted by 11:59 pm that day will be given consideration, including those in excess of 100.

This position performs complex executive administrative support and office management work in support of the County Administrator. The position provides administrative assistance and project management support to both the County Administrator and Board of County Commissioners. This assistance entails plan development and monitoring and constant interaction with County officials, County staff, business leaders, and citizens. The work entails multiple functions, which require extensive coordination throughout the County departments and agencies. Numerous matters of the utmost confidentiality and sensitivity are handled daily in this position. The work is performed under general supervision of the County Administrator.

Essential Job Functions

Verifies, approves, and signs work reports on behalf of the County Administrator for all Department Heads.

Maintains leave requests and calendar for all Department Heads.

Approves requisitions through Workday.

Aids in the compilation and analysis of budgets.

Serves as a liaison to County programs.

Serves as staff support to Compensation Review Board and other committees as needed.

Explains a variety of County regulations and procedures to citizens and officials.  

Manages document management program.

Handles citizen complaints in a variety of areas.

Provides back-up for Board of County Commissioner meetings.

Prepares minutes for a variety of high level meetings, many of a confidential and sensitive nature.   

Deals with State Delegates, Congressional members, and court officials.

Answers correspondence on behalf of the County Administrator.

Coordinates multiple functions often of a technical or technology related nature in support of a department or affecting overall County operations.

Assists with supervisor's schedule and maintains supervisor's calendar; makes appointments, sets up meetings, makes room reservations and other arrangements as needed.

Processes on behalf of the office administrative actions such as budget, fiscal, payroll, personnel, purchasing actions; prepares and follows up on actions to ensure proper completion and takes necessary steps to resolve problems or expedite actions.

Communicates throughout the County and with external entities to arrange schedules, meetings and relay or obtain information, or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor's views are known, or as otherwise authorized.

Ensures compliance with established policies and procedures regarding office services, County protocols, and administrative requirements; advises staff and others regarding such requirements and maintains official policy and guidance files for the office.

Receives and examines data regarding substantive operations of the unit for accuracy and initiates follow up steps to clear up discrepancies, notifies parties of changes in procedures or requirements, instructs others in procedures and in other ways ensure that the data are accurate and acceptable for use; maintains databases and data files containing such data, manages information to generate reports.

Receives and assists visitors to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department operations for the purpose of facilitating the use of services.

Assists the public, clientele, and others in accessing and making use of department services by advising them regarding their needs and services provided.

Receives, screens, and refers telephone calls; queries callers and transfers or refers calls to appropriate staff or other offices; answers technical or substantive questions regarding office/department operations.

Receives, screens and routes mail; directs items to other staff or County offices as appropriate.

Processes information by keying data into computer databases and other computerized record systems; codes and verifies data; updates, edits and corrects data files; produces computer printouts.

Produces a variety of Word-processed documents such as letters, memoranda, and reports; proofs and edits materials for accuracy of grammar, spelling, punctuation and format and makes corrections; ensures adherence to established style guides and formats.

Other Duties

Performs related work as required.

Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.)

Knowledge of--

• Modern office procedures and practices including operation of office appliances such as calculators and computers.

• Administrative support and office management procedures and practices.

Ability to--

• Perform executive administrative support and office management duties.

• Perform office assignments involving substantive operations of the unit requiring an understanding of unit operations and policies.

• Assist the public, clientele, and others to utilize services by explaining, instructing and advising them regarding their needs and requests and the services provided.

• Perform general office clerical work quickly and efficiently.

• Deal effectively with the public.

Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)

Training and/or Education:

Associates Degree in business or a related field.

Experience:

Six years of progressively responsible general office, administrative support, and office management experience.

Licenses or Certificates:

None

Special Requirements:

None

Physical Demands:

Operation of keyboard devices for sustained periods.

Unusual Demands:

Work is subject to frequent interruptions.

FLSA Status:

Nonexempt

Compensation Steps:

Pay rate: $38.21 - $43.85 per hour; $69,542 - $79,807 annually

Grade 724, full-time position, 35 hours per week

Office of the County Administrator

Position closing date: January 29, 2026

Please Note: This position will close at 11:59 p.m. on January 29, 2026. To be considered for the role, ensure that your application is submitted before the deadline. The position will be removed from the website as of 12:00 a.m. on January 30th.

Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include:

• 15 days of sick leave

• 10 days of annual leave

• 5 days of personal leave

• 13 paid holidays *14 in an election year

• Defined Contribution Plan

• 457(b) Deferred Compensation Plan

• Medical, dental, and vision coverage

• Flexible spending accounts

• Up to 80% tuition reimbursement

• Gym membership discounts

Please Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview.

Calvert County Government is committed to providing equal opportunity and reasonable accommodations for qualified individuals with disabilities. If you require an accommodation to participate in the application or interview process, please contact Human Resources at [email protected] with as much notice as possible.