Executive Administrative Assistant-Chief Operating Officer (COO)

The Housing Authority of the City of Shreveport (HACS) is seeking a skilled and experienced Housing Inspector Supervisor who will manage a team of housing inspectors responsible for conducting inspections of rental properties for Housing Choice Voucher participants. The primary responsibilities of this position are to ensure that inspections are conducted in accordance with Housing Quality Standards (HQS) and other applicable regulations, and to provide guidance and training to inspection staff.

Responsibilities:

· Communication Management: Handle incoming and outgoing communications on behalf of the COO, ensuring professionalism and prompt responses including phone calls and emails.

· Administrative Support: Provide high-level administrative support, including calendar management, travel arrangements, submitting expense reports, and meeting coordination.

· Document Preparation and Filing: Draft, proofread, edit, and format documents, presentations, and reports

· Process invoices for payment

· Order office supplies

· Data Management: Organize and maintain files, records, and documentation, ensuring easy access and retrieval. Oversee document management program.

· Ensure confidentiality and discretion in handling sensitive information

· Performs other duties as assigned or required

Requirements:

• Bachelor's degree in Business Administration or related field
• At least one year of experience in administrative work.

Skills:

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and copy machines
• Proficiency in MS Office and MS Excel
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

If you meet the above requirements and are passionate about making a positive impact in the community, we encourage you to apply for this exciting opportunity!

Compensation/Benefits

• $55,000 Annually with qualified experience.
• Health, dental, vision and life insurance
• 401(k) Plan, contributions – employees 6%, employer 8%
• Paid annual and sick leave
• Paid holidays'

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Ability to Commute:

• Shreveport, LA 71104 (Required)

Work Location: In person

All your information will be kept confidential according to EEO guidelines.