Executive Administrator

Gupta Media is seeking an Executive Administrator to support our Founder and drive the seamless execution of executive priorities and office operations. This individual will serve as a trusted partner, bringing structure and exceptional standards to a fast-moving environment.

Gupta Media was founded over 25 years ago on the idea that advertising could create huge leverage in our clients' businesses. Our early work was focused on the entertainment industry, specifically live events (Boston Calling, among others) and recorded music (Sony Music, Universal Music & Disney are all clients). We have dramatically grown our work with big brands (Amazon, Fender) and sports brands (Cleveland Cavaliers, Washington Commanders, Florida Panthers). We have a global client base with a growing local roster across B2B and B2C brands for campaign, content, and branding assignments.

We're seeking someone who thrives in a fast-paced, energetic office and takes pride in keeping things running smoothly.

As an Executive Administrator, you will:

• Provide high-level administrative support to our Founder, serving as a trusted resource and partner


• Manage complex, proactive calendar scheduling internally and externally, with a keen attention to detail and the ability to determine priority


• Anticipate needs by proactively preparing materials, briefing documents, agendas, and follow-ups


• Organize and execute internal meetings, board meetings, and executive sessions, ensuring logistics and materials are seamless


• Coordinate special projects and teamwide events such as client visits, off-sites, team dinners, and leadership gatherings


• Prepare and proof correspondence, including emails, presentations, and documents as needed


• Maintain strict confidentiality and handle sensitive information with care and professionalism


• Arrange domestic and international travel, including airfare, transportation, hotel accommodations, and holistic trip itineraries


• Proactively identify agency needs and implement solutions to support evolving priorities

REQUIRED SKILLS

• 5+ years of experience supporting senior leadership or executive teams preferred


• Ability to work efficiently and independently with a high level of professionalism


• Exceptional organizational skills and attention to detail


• Strong ability to prioritize and manage multiple competing tasks


• Excellent verbal and written communication skills


• Experience coordinating across leadership, clients, vendors, and internal teams


• High level of discretion and comfort in handling sensitive information


• Self-starter with strong internal motivation and a passion for fast-paced, entrepreneurial environments


• Understanding of the marketing/agency industry and industry standards

Work Environment
Gupta Media is an office-first organization.

Compensation
At Gupta Media, base salary is one component of our total compensation and benefits package. For this role, the anticipated base salary range is $70,000 - $90,000, depending on relevant experience, skills, and qualifications. This role is eligible to participate in our annual bonus plan, which is based on the company's performance.

We offer a competitive benefits package including health, dental, vision, and pet insurance; Flexible and Dependent Care Savings Accounts; a 401(k) with up to 5% Safe Harbor contributions; paid time off; paid family leave; commuting and wellness stipends; and opportunities for professional development and career growth.

Candidates must be authorized to work in the US for at least 3 years.