Executive Administrator /Office Manager

• Provide executive administrative support to senior management, including calendar management, meeting coordination, travel arrangements, and correspondence.
  


• Oversee the day-to-day administration and smooth operation of the office.
  


• Coordinate internal communications and follow up on action items across departments.
  


• Support sales administration by preparing proposals, updating CRM systems, coordinating client follow-ups, and preparing sales reports.
  


• Assist with HR administration, including maintaining employee records, coordinating onboarding, tracking leave, and supporting general HR processes.
  


• Prepare professional reports, presentations, meeting agendas, and minutes.
  


• Act as the primary point of contact for clients, suppliers, service providers, and office visitors, ensuring a high standard of customer service.
  


• Monitor office supplies, equipment, service contracts, and administrative budgets.
  


• Maintain accurate and organized digital and physical filing systems.
  


• Coordinate office meetings, events, and logistics as required.
  


• Ensure compliance with company administrative policies and procedures.
  


• Support senior management with special projects and business initiatives.
  


• Identify opportunities to improve administrative processes and office efficiency.
  


• Handle confidential information with integrity and discretion.
  

Requirements

• Bachelor's degree in Business Administration, Office Management, Human Resource Management, or a related field. Equivalent professional experience may be considered.
  


• Minimum of 5 years' experience in executive administration, office management, executive assistance, or a similar role.
  


• Excellent written and verbal communication skills in English.
  


• Strong organizational, planning, and multitasking skills with excellent attention to detail.
  


• High level of professionalism, integrity, discretion, and confidentiality.
  


• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
  


• Experience using CRM systems and other cloud-based business applications.
  


• Strong interpersonal, customer service, and stakeholder management skills.
  


• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
  


• Experience supporting directors, executives, or senior management is highly preferred.
  


• Exposure to sales administration, customer service, and HR administration is an added advantage.
  


• Previous experience in a professional services, corporate, coworking, hospitality, or media environment is preferred.