Executive Administrator to Owner FULL TIME

Company Overview:

Marders has been a trusted name in the Hamptons landscaping industry for over 48 years. Our team of skilled professionals is dedicated to delivering exceptional landscaping services, from design and installation to maintenance and horticultural care. We take pride in our attention to detail, creativity, and commitment to customer satisfaction. 

Position Summary:

The Executive Administrator will provide direct administrative support to the business owner, ensuring smooth daily operations and efficient management of scheduling, correspondence, reporting, and customer interactions. This role requires exceptional organizational skills, advanced proficiency in Excel and reporting, and a strong background in high-end or luxury retail environments. The ideal candidate will combine professionalism and discretion with the ability to handle complex tasks, prioritize effectively, and deliver excellent customer service to high-profile clients while maintaining a strict level of confidentiality.

Key Responsibilities:

•  Provide direct administrative support to the business owner, handling scheduling, correspondence, and general office duties.


• ·         Manage the owner’s calendar, schedule meetings, and ensure timely follow-ups.


• ·         Process incoming mail, emails, and phone calls, prioritizing urgent matters and coordinating responses as necessary.


• ·       Schedule and coordinate travel arrangements, including flights, accommodations, and itineraries; attend trade shows and industry events with the business owner as needed.


• ·    Prepare and assist with the creation of sales reports, using advanced Excel functions (e.g., pivot tables, VLOOKUP) to track performance and financial data in collaboration with the accounting department.


• ·         Support financial tracking, including inventory reports, sales summaries, and budgeting tasks.


• ·         Collaborate with accounting and finance teams to ensure accuracy in sales data, forecasts, and financial reporting.


• ·         Handle escalated customer concerns with professionalism, discretion, and a focus on resolution.


• ·         Assist the business owner in managing time effectively, ensuring tasks are completed on schedule and deadlines are met.


• ·         Proactively identify, prioritize, and manage tasks to ensure smooth operation of administrative and operational functions.


• ·         Balance multiple responsibilities in a fast-paced environment while maintaining accuracy and attention to detail, and confidentiality.


• ·         Other duties as required.

Qualifications & Experience:

• ·         Bachelor’s degree in Business Administration, Management, or related field required, Master’s degree preferred


• ·         Minimum of 10 years’ experience in a retail or sales administrative role, ideally within a high-end or luxury retail environment.


• ·         Must have prior business operations experience (required).


• ·      Proficiency with business software (Microsoft Office Suite, ERP/CRM systems, etc.), advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and financial tracking/reporting


• ·         Proven experience providing executive-level administrative support, including calendar management and correspondence.


• ·         Strong understanding of retail operations, including inventory management, customer service, and sales tracking.


• ·         Excellent written, interpersonal, and verbal communication skills with a polished, professional demeanor.


• ·         Exceptional customer service skills, capable of building and maintaining relationships with high-profile clients.


• ·         Strong analytical, organizational skills, and time management skills with the ability to handle multiple priorities.


• ·         High attention to detail and strong problem-solving skills.


• ·         Proactive, resourceful, and adaptable to shifting priorities, and thrive in a fast-paced environment.


• ·         Must be able to work weekends, some holidays, and evenings as needed.

Benefits:

Competitive salary based on experience and qualifications.  Salary range:  $120,000 to $140,000

Comprehensive benefits package, including health insurance, 401(k) savings plan with company match, and paid time off.

Opportunities for professional development and career advancement.

Relocation and housing assistance are available for the right candidate.

How to Apply:

Please submit your resume to:  [email protected]   Candidates must be able to work from our office in Bridgehampton, NY   No Remote Available    M/F/D/V  EOE

if you require alternative methods of application or screening, you must approach the employer directly to request this.