Executive Administrator - Urgent Position

Imagine a company that recognizes excellence in not only the products it sells, but also in its employees. R.S. Hughes Company, Inc. is that company. We hold ourselves to the highest standards of quality and professionalism — and we treat our employees like the valuable assets they are.

Founded in 1954, R.S. Hughes Co., Inc. is a dynamic, North American distributor of industrial supplies. With 49 warehouse sites in the United States and Mexico, we maintain an extensive inventory of adhesives, abrasives, electrical, static control, tapes, labeling and safety products.

In addition to competitive salaries and benefits, we offer an environment that asks you to make a difference. We value hard work and common sense, and we consistently reward those that exemplify these traits. If you're looking for a great team to grow with and if you are willing to embrace the challenges of being expected to be the best, we welcome you to come join the R.S. Hughes Company, Inc. team!

Position Description

As a C-Level Executive Assistant, you will play a pivotal role in ensuring the smooth operation of our firm. Your responsibilities will encompass a wide range of tasks, including project management, data and file management, organizational support, and coordinating/ setting up high-level board, sales, and operational calls. This role demands exceptional attention to detail, an affinity for operational activities, and the ability to help our CEO manage calendars for clients and our business efficiently.

Key Competencies Required to be Successful:

• Project Management: Collaborate with the CEO on various projects, from planning to execution, to ensure successful outcomes.
• Data and File Management: Maintain organized and easily accessible data and files, utilizing best practices for data security, manage billing and reporting.
• Organizational Skills: Be the driving force behind maintaining order and efficiency within the organization, assisting in meeting scheduling, agenda preparation, file management and partner follow-up.
• Time Management: Assist the CEO in prioritizing tasks, managing their calendar, and optimizing their daily, monthly and quarterly schedules.
• Travel Coordination: Book and coordinate travel arrangements for the CEO, ensuring smooth and stress-free travel experiences.

Education/Certification/Licenses

• Bachelor's degree or equivalent in Business related study and minimum five years of experience in supporting senior-level or C-Suite Executive; or equivalent combination of education and experience.
• Mastery of the digital space, including high-level expertise in all MS Office Suite products, PowerPoint, Excel, Adobe, Word, etc.
• Extensive knowledge of calendaring and travel planning for a busy C-suite executive.
• Demonstrated experience with setting up events for C-suite and Board teams, including conference rooms, hotels, meals, transportation, etc.

Skills That Will Make You Successful

• Ability to adapt to a fast-paced work environment and prioritize workload accordingly while being a member of high performing team.
• Solutions focused with the ability to identify problems and drive appropriate solutions.
• Bias for action, stellar work ethic, and desire to achieve excellence.
• Operate with autonomy and discretion—a true hands-on approach as well as the ability to successfully monitor the "pulse" of the team.
• Quiet confidence in own capabilities without the visible ego; the voice of reason in crisis situations.
• Success in this role will require influential partnership with middle and senior management within the organization to execute strategic directives from the Board and C-Suite.

Applicants for all job openings will be considered without regard to race, color, religion, national origin, sex, age (40 and over), sexual orientation, physical or mental disability, medical condition, genetic information, marital status, gender identity, gender expression, military or veteran status or any other basis protected by state, federal or local law. It is the intent of the Company to comply with all applicable federal, state, and local legislation concerning equal opportunity in employment.