Executive Aide

Job Summary 
    
The office of Disability Services is seeking to fill a vacancy for an Executive Aide. The Executive Aide performs a variety of complex organizational, financial, and analytical tasks in addition to customer service related activities support of the department’s mission.

• Act as first point of contact for the office providing basic information consistent with departmental policies and practices to students, parents, faculty and others.
• Support faculty, staff and departments in the understanding and implementation of student specific accommodations.
• Supervise daily financial matters including creating purchase orders, receipting purchases and generating monthly financial status reports. Assist Director in developing annual budgetary projections. Maintain all relevant budgetary documentation and records.
• Monitor and maintain office inventory of supplies and initiates ordering as needed.
• Manage the departmental calendar including use of the department specific database to confirm appointments as well as cancel and reschedule appointments.
• Perform standard to moderately complex research to support departmental reports.
• Oversee the selection, hiring, training and daily activities of Federal Work Study (FWS) and Advanced Placement Scholarship (APS) students.

Knowledge, Skills, and Abilities

• Ability to work with diverse population in a fast paced, demanding environment
• Ability to develop effective work relationships
• Ability to work independently
• Familiarity and comfort with commonly used computer applications
• Skill in effective communication including use of business English
• Ability to organize and prioritize multiple tasks for position work and departmental work

Required Qualifications

• Bachelor's degree or an equivalent combination of education, training, and experience.

Preferred Qualifications

• Two years relevant experience preferred.

Compensation & Benefits

• Job Family – Administrative Associate 2 
• Salary Range – Depending on Qualifications
• For information on benefits please visit www.etsu.edu/human-resources/benefits/.

Application Instructions

• Non-exempt positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants.
• Employment contingent on a satisfactory background check.  

ETSU is an equal opportunity employer.

University Overview

East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution’s focus on community engagement.

Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.