Executive and Administrative Assistant

Company : Rypusa

Job Type : Full Time

San Antonio, Tx 78247

Job Description - Executive and Administrative Assistant

Benefits:

Competitive salary

Employee discounts

Health insurance

Executive and Administrative Assistant

About the Opportunity:

We are seeking a highly motivated and detail-oriented individual to join our team as an Executive and Administrative Assistant, supporting our CEO. This fast-paced and dynamic role offers a unique opportunity to work directly with senior leadership, contributing to the success of the company in many ways.

Responsibilities:

Calendar and Meeting Management:

Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.

Anticipate needs and proactively prepare agendas and briefing materials for meetings.

Ensure smooth execution of meetings, taking accurate minutes and following up on action items.

Administrative Support:

Handle incoming calls, emails, and inquiries efficiently and professionally.

Draft and proofread correspondence, presentations, and other documents.

Maintain and organize filing systems for paper and electronic documents.

Coordinate travel arrangements and expense reports.

Manage office supplies and ensure a smooth workflow.

Project Management:

Support the CEO with assigned projects, managing timelines, resources, and deliverables.

Proactively identify and solve problems, anticipating needs and recommending solutions.

Track progress and communicate updates to stakeholders.

Contract and Legal Support (legal expertise is not a requirement):

Prepare and review Non-Disclosure Agreements (NDAs) with the aid of a template or sample document.

Assist with cursory contract review and identification of potential issues.

Maintain awareness of legal and regulatory requirements related to the CEO's activities.

Additional Responsibilities:

Serve as a confidential resource for the CEO, discreetly handling personal and professional matters.

Research and gather information as needed.

Perform other duties as assigned.

Qualifications:

Minimum of 3-5 years of experience as an administrative or executive assistant.

Strong organizational and time management skills with the ability to multitask effectively.

Excellent communication and interpersonal skills, able to build rapport with individuals at all levels.

Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Proficient in project management methodologies and tools (e.g., Asana, Trello).

Strong analytical and problem-solving skills.

Ability to work independently and take initiative.

Discretion and ability to maintain strict confidentiality.

Meticulous attention to detail and accuracy.

Flexibility to work beyond regular hours when needed.

Must be in San Antonio, Texas or within commuting range.

Benefits:

Competitive salary and benefits package.

Opportunity to work in a fast-paced and dynamic environment.

Make a direct impact on the success of the company.

Gain valuable experience and develop your skills.

Work with a supportive and collaborative team.

To Apply:

Please submit your resume and cover letter, highlighting your relevant skills and experience, to [email protected]

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Executive and Administrative Assistant

Job Description - Executive and Administrative Assistant

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