Executive and Program Associate

Salary :

$38 - 42,000 yearly

Company : El Rancho De Las Golondrinas

Job Type : Full Time

Santa Fe, Nm

Job Description - Executive and Program Associate

El Rancho de Las Golondrinas
Job Description
Executive & Program Associate

Job Summary:
The Executive & Program Associate (EPA) plays an integral role in supporting the Museum Director, Board of Directors and the Program Team of El Rancho de Las Golondrinas. Reporting to the Museum Director, the EPA will be responsible for providing support for the Museum Director and the Programs Team. This position will also serve as liaison to Las Golondrinas’ Board of Directors.

Duties and Essential Functions:
Personal Assistant to the Museum Director

Responsible for keeping Museum Director’s schedule and reminders
Schedule meetings and distribute notices
Attend meetings with Museum Director
Assist Museum Director with administrative duties
Occasionally attend Development & Board events

Serve as Board Liaison, including
- Board correspondence
- Distribute board packets
- Schedule Board and committee meetings, notices, reminders and facilitate web meetings
- Produce meeting agendas and minutes
- Field inquiries and requests from board members
- Maintain the Board Calendar

Program Support and Internal Communications

Responsibilities include:
- Assist Program Team, Director of Education and Curator as needed
- Open and close Museum grounds and check on volunteers daily
- Keep office calendar and communicate with administrative staff to keep all apprised of museum activities
- Compose and distribute minutes for staff meetings
- Maintain Museum annual calendar
- Special ordering of supplies/materials for the Program Team

Other Duties as Assigned by Museum Director

Candidate Requirements

Bachelor’s degree or equivalent and at least 1 year related experience
Demonstrated ability to provide quality customer service
Highly organized and detail-oriented, flexible and collaborative with an ability to prioritize and manage multiple tasks
Excellent written and oral communication skills
Attention to detail
Possess a positive, collaborative attitude
Ability to be diplomatic and have an awareness of appropriate workplace interactions
Ability to anticipate the needs of others by becoming deeply familiar with the Museum and its operations
Through understanding of sensitivity to guests, volunteers and staff
Proficiency in Microsoft Office suite, including Excel, Word and Power Point

Preferred-

Previous experience as a Personal Assistant or in Museum Programming
Previous experience working with Volunteers
Knowledge of New Mexico History
Familiarity with Santa Fe and Northern New Mexico History and Culture
Bilingual (English/Spanish)

Additional Requirements-

Ability to work with supervisor to prioritize objectives
Excellent and open communicator; ability to write and speak clearly and effectively to deliver consistent messaging to guests, staff and volunteers
Ability to work independently and in a timely manner
Ability to maintain regular and timely attendance
Contribute to values-based culture and demonstrate adherence to the highest ethical standards
Ability to help guests and volunteers feel warmly welcomed and heard
Able to climb stairs, carry and lift 30 pounds stand and sit for extended periods of time
Ability to work in dusty environments and outdoors
Ability to comply with and adhere to all internal procedures, processes and policies, as well as Las Golondrinas’ core values and mission
Able to work a non-traditional schedule including weekends, evenings and nights

This Full-Time Position is salaried and includes health and dental insurance, paid sick and vacation leave, birthday bonus check, 401K after one year of employment and 2 weeks end-of-year paid holiday vacation.

Salary Range: $38 - $42K/year

Send cover letter and resume to Jackie Camborde, [email protected]
No phone calls, please.

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Executive and Program Associate

Job Description - Executive and Program Associate

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