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Location: Fort Belvoir, Alexandria VA
Required Clearance: Secret
Certifications: None
Required Education: Associate or bachelor’s degree. Professional Experience in Lieu of a degree is acceptable
Required Experience: 5+ years of professional experience preferred
Position Description:
PingWind is seeking a detail-oriented and exceptional manager of their time as well as the staff they will support. A successful candidate will provide executive assistance support providing comprehensive administrative support to a team of 5 senior executives. This position is responsible for managing complex calendars, coordinating travel arrangements, and ensuring efficient operations through effective planning and organization. This person will serve as the primary point of contact for the executives, exercise sound judgment, and anticipate their needs to enable them to operate at peak efficiency.
Primary Responsibilities:
Typical Responsibilities/Tasks:
• Maintain and coordinate the schedules of 5 executives, ensuring efficient time management and adherence to priorities.
• Arrange meetings, conferences, and appointments, considering time zones, availability, and potential conflicts.
• Prioritize and manage conflicting requests and schedules with diplomacy and tact.
• Coordinate and arrange domestic and international travel for the executives, including flights, accommodations, ground transportation, and meeting facilities.
• Prepare detailed itineraries and travel documents, ensuring compliance with company policies and procedures.
• Manage travel budgets, reconcile expenses, and process reimbursements in a timely manner.
• Serve as the primary point of contact for the executives, managing communication and information flow effectively.
• Draft and proofread correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Maintain organized and confidential filing systems for executive records and documents.
• Coordinate and make logistical arrangements for meetings, conferences, and events.
• Assist the executives in managing and coordinating various projects and initiatives.
• Gather and synthesize information from multiple sources to support decision-making processes.
• Monitor project timelines, deadlines, and deliverables, ensuring effective communication and follow-up.
• Act as a liaison between the executives and internal departments, external partners, and stakeholders.
• Communicate effectively, both verbally and in writing, with a diverse range of individuals at all levels of the organization.
• Exercise discretion and maintain confidentiality when handling sensitive information.
• Identify opportunities for streamlining processes and improving efficiencies.
• Implement new systems, procedures or technologies to enhance productivity and effectiveness.
• Anticipate potential issues or challenges and propose proactive solutions.
Required Qualifications
•Secret Clerance
•Associate or bachelor’s degree. Professional Experience in Lieu of a degree is acceptable
•5+ years of professional experience preferred
Desired Qualifications
• Knowledge of ARISS organization a plus
About PingWind
PingWind is focused on delivering outstanding services to the federal government. We have extensive experience in the fields of cybersecurity, development, IT infrastructure, supply chain management and other professional services such as system design and continuous improvement. PingWind is an SBA certified Service-Disabled Veteran-Owned Small Business (SDVOSB) with offices in Northern Virginia and Huntsville AL. www.PingWind.com
Our benefits include:
• Eleven Paid Federal Holidays
• Paid Time Off starting at 5 hours per pay period (120 hours per year)
• Paid Parental Leave
• Three Medical Plans, PPO Dental, and Vision Insurance
• 401k with generous employer match
• 529 College Savings Plan
• Continuing education assistance
• Company-paid Short-Term Disability, Long-Term Disability & Life Insurance/AD&D
• Flexible Spending Accounts
• Health and Wellness benefits including Calm Health app subscription and Wellhub gym membership subsidy
• Voluntary insurance plans including Critical Illness, Hospital Indemnity, Legal, Life/AD&D, and Pet Insurance
Veterans are encouraged to apply
PingWind, Inc. does not discriminate in employment opportunities, terms, and conditions of employment, or practices on the basis of race, age, gender, religious or political beliefs, national origin or heritage, disability, sexual orientation, or any characteristic protected by law.
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