Executive Assistant

EXECUTIVE ASSISTANT

FULL-TIME, NON-EXEMPT

PAY RANGE: $22-26 HOURLY

ABOUT KENTUCKY OPERA

As the Commonwealth’s official opera company, Kentucky Opera seeks to reach and reflect our entire region through our art form. We believe that the arts should be accessible to everyone, and that opera has a significant role to play in promoting a more empathetic, compassionate, and just community. Kentucky Opera provides opportunities for inclusion and equitable representation throughout all levels of our organization, realizing that equity among all peoples requires a continual evaluation of leadership decisions, employment practices, programming choices, and methods of engaging with the community. We are committed to promoting varied perspectives to continually foster a company that reflects, celebrates, and serves the diversity of the Commonwealth of Kentucky through opera.

ABOUT THIS POSITION

Reporting directly to the General Director & CEO, the Executive Assistant position provides high-level administrative, board, and strategic planning support. The Executive Assistant manages the day-to-day operations of the CEO’s office with oversight of the CEO’s schedule and is the first line of communication for all internal and external staff and stakeholders. This role supports meeting and event organizing, including logistics, communication, preparation and distribution of relevant materials and documents, as well as notetaking, board meeting minutes, and meeting follow up. Provides a bridge for smooth communication between the CEO and internal departments, board, and external stakeholders, demonstrating leadership to maintain credibility, and trust and support. Manages and facilitates internships and onboarding/offboarding.

 REQUIRED QULIFICATIONS & SKILLS

• Minimum 3 years supporting a high-level executive


• Excellent written communication and grammar, detail editing, and proofreading skills


• Superb interpersonal skills and ability to deal sensitively with a broad range of personality types


• Motivated worker who asks great questions and seeks to contribute to the greater picture


• Sound judgement and ability to work as part of a team


• Technologically savvy with computers, applications, databases, tablets and smartphones


• Strong logic and strategic thinking skills


• Ability to work occasional nights and weekends for events


• Adept and handling confidential information with excellent judgement and discretion


• Flexible, creative, self-motivated, and willing to work extended hours on occasion


• Keen interest in the arts and theatre strongly preferred


• Ability to supervise interns upon occasion