Executive Assistant

Description

Key Responsibilities:

• General administrative support; drafting of documents, filing, copying, preparation of presentations and proposals
• Functions as point of contact for executives and organizes executives schedules and communication
• Provide comprehensive administrative support to members of the executive team to facilitate achievement of departmental and company-wide objectives
• Organize, develop and plan internal and external meetings and agendas including taking meetings minutes and following up on action items
• Prepare written correspondence, forms, and reports
• Conducting research, collecting and analyzing data
• Provide backup to other administrative staff to fulfill various requests
• Assist with responding to request for proposals (RFP) and contracting agreements
• Assist with maintaining physical and electronic file systems in compliance with company policies, and regulatory and legal requirements
• Manage and support various special projects
• Participate in required trainings

Requirements

 Requirements/Qualifications:

• Progressive work history with at least 5 years’ experience supporting senior level executives
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Experience managing multiple calendars and inboxes, coordinating and scheduling meetings, and setting up or launching meetings on various technology platforms across multiple time zones
• Expert level written and verbal communication skills
• Demonstrated proactive approach to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with discretion, and be adaptable to various competing demands
• Ability to work with limited direction and minor ambiguity; proactively anticipate planning needs and take ownership of focus and timelines
• Highly proficient skills in MS Office applications: Word, Excel, and PowerPoint
• A poised and professional presentation with an ability to engage with all levels of the organization
• Ability to work autonomously but exercise proper judgement to escalate concerns
• Strong ethics and reliability
• Salary commensurate with experience