Executive Assistant

Description

Are you a proactive powerhouse who thrives on organization, efficiency, and being the go-to person behind the scenes? We’re looking for a high-performing Executive Assistant to join our team and play a critical role in supporting our executive leadership. This is your opportunity to work at the heart of strategic decision-making and ensure our leadership team stays focused, connected, and operating at their best. If you’re a detail-oriented, solutions-driven professional with exceptional communication skills and a passion for making things run smoothly—this is the role for you! 

This role will need to be located within one of our Alaskan or Washington branch locations.

ARG Industrial provides hose, fittings and associated industrial products for a wide variety of markets and industries. These include equipment manufacturing, transportation, oil and gas, marine, construction, food & beverage, government and others. The company delivers value through quality fabrication, product expertise and meaningful service throughout Oregon, Washington, Alaska and Northern Idaho. We are a hands-on customer service company that believes our employees are our greatest asset.
If you’d like to find out more about our company, please visit our website at: https://alaskarubbergroup.com

Benefits:

• Competitive salary
• 100% employee-owned company
• Employee Stock Ownership Program (ESOP)
• Excellent medical, dental and vision benefits
• 401(k) plan with match
• Paid holidays / vacation / sick time
• Performance bonuses

Job Summary

The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth and efficient day-to-day operations. The individual in this role will be a pro-active and detail-oriented professional capable of managing multiple tasks, handling confidential information, and facilitating effective communication. This pivotal role is integral to the seamless functions of the executive team tasks and overall organization effectiveness.

Essential Functions

• Embody the ARG Industrial Core Values of authenticity, taking ownership, being helpful and collaborative, having a desire to elevate and evolve, and exhibiting grit.
• Strong and effective communication in both verbal and written formats, ensuring professional and clear communication within and outside the organization.
• Coordinate and manage executive calendars as requested, possibly including scheduling meetings, appointments, events, and travel arrangements.
• Prepare meeting agendas, materials, and minutes; coordinate logistics for internal and external meetings, conferences, and events.
• Arrange travel plans, including flights, accommodations, and transportation as directed.
• Assist in the planning and execution of special projects, research, and presentations as assigned by the executive team.
• Prepare and reconcile executive expense reports, ensuring accuracy.
• Handle sensitive information and maintain a high level of confidentiality in all interactions.
• Occasionally assist with providing office support, and participation in events and committees.
• Provide additional administrative support to the Executive Leadership Team (ELT), as needed, to help operations and communications run smoothly across departments.
• Attend and support preparation and follow-up for Board of Director meetings, Executive Leadership Team (ELT) meetings, and Senior Leadership Team (SLT) meetings.
• Perform other duties as assigned.

Working Conditions

• This position requires occasional travel, with a minimum expectation of quarterly travel to support executive and company needs.
• Ability to spend long periods of time sedentary at the desk or workstation.
• Ability to operate computer systems and other standard office equipment.
• Occasionally climb stairs.
• Occasionally lifting and carrying objects (up to 20 pounds).
• Working in quiet to moderately noisy environments, normal for office spaces within warehouse environments.

Minimum Qualifications

• Successfully pass drug test screenings throughout employment.
• Strong organizational and time-management skills, including the ability to interact with individuals at all levels.
• Proficient with office software applications and comfortable adapting to new technologies.
• Strong attention to detail.
• Excellent organizational and communication skills.
• Ability to work independently and multitask.
• Ability to work cooperatively in a team environment.
• Ability to meet deadlines in a fast-paced environment.

Education

High school diploma, or equivalent evidence of educational proficiency at the high school level. Coursework in business, communications, or a related field is desired.

Experience

1 – 2 years of relevant experience as an administrative or executive assistant, or similar role.

ARG Industrial is an Equal Opportunity Employer