Executive Assistant

Description

You will provide high-level administrative and operational support to senior executives, ensuring efficient management of schedules, communications, and executive priorities. This role requires exceptional organizational, communication, and problem-solving skills, as well as discretion and professionalism when handling sensitive information. The Executive Assistant acts as a key point of contact between the executive and internal/external stakeholders, facilitating smooth operations and enabling the executive to focus on strategic leadership. 

• Generous health, dental, and vision benefits are offered.

• 401(k) offered.

• PTO + 11 Federal Holidays

*Position is Contingent on Contract Award.*

Requirements

REQUIRED

Credentials

• Current Tier 3 clearance or the ability to obtain a Tier 3 clearance before the start date.
• Bachelor’s Degree from an accredited college or university with a minimum of five (5) years of senior-level administrative client support experience, including, but not limited to, organizing and coordinating meetings, and the ability to communicate effectively and concisely in both verbally and in writing.  or have a High School degree with a minimum of ten (10) years of administrative experience working with DoD.
• Highest degree of Professionalism

Experience

• Five (5) years of experience providing executive-level support to DoD leadership and understanding of DoD organizations.
• Working independently and managing the calendars of multiple senior-level executives with minimal guidance.
• Develop correspondence using government procedures.
• Managing protocol visits and activities.
• Understanding of the regulations and policies regarding DoD travel arrangements.
• Five (5) years of recent experience preparing travel authorizations and vouchers using the Defense Travel System (DTS).
• Two (2) years of recent experience serving as a reviewing official for DTS authorizations and vouchers.
• Experience leading and training others on administrative and travel procedures

DESIRED

• Experience in collecting and analyzing information, developing and utilizing filing and retrieval systems.
• MS Office Application Certifications
• Member of AEAP

Who Are We

We are a Service-Disabled Veteran-Owned Small Business (SDVOSB) that delivers focused support for the full spectrum of DoD and Federal Agency program management, professional services, and training needs. Helios leverages the cross-functional expertise of its team members to deliver an operational framework centered on problem-solving, functional training delivery, and purposeful operational analysis.

Top reason to join the HELIOS family.

• Company culture: Our employees are not just a number; they are family. Helios fosters a family-oriented environment and understands that family always comes first.
• Benefits: Our medical, dental, vision, and 401 (k) benefits exceed industry standards and remain competitive.
• Open-door policy: From senior leadership to new hires, employees can always speak with the company's President & CEO to get questions answered and problems solved.
• Job satisfaction: Our work is truly important and long-lasting. No matter your role, you are key to supporting our clients in achieving their real-world missions.
• Veteran advocates: HELIOS has an active Veterans Employee Resource Group, Rally Point, which supports the communication styles and organizational paradigms unique to our Veteran employees.
• Merit-based organization: Where opportunities for advancement, recognition, and rewards are driven by individual performance, skills, and contributions rather than tenure, favoritism, or personal connections.

You may apply online at Careers - Helios Defense Solutions, LLC (heliosdsllc.com) or through Paylocity.

Contact the HELIOS Recruiting Department at [email protected] if you have any questions about this Job Announcement.

HELIOS strongly believes that if you take care of your employees, your employees will take care of you!