Executive Assistant

About the role

What you'll do

• Manage the President's calendars, including scheduling meetings, appointments, and travel arrangements.

• Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and follow-up actions.

• Prepare and edit correspondence, presentations, reports, and other documents on behalf of the CEO and President.

• Serve as a liaison between the President and internal/external stakeholders, maintaining professional and effective communication at all times.

• Attend meetings, take minutes, and distribute action items as necessary.

• Conduct research and gather information to support decision-making processes and strategic initiatives.

• Assist in organizing company events, meetings, and conferences, including logistics, catering, and materials preparation.

• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.

• Collaborate with other members of the executive support team to ensure seamless operations and alignment of priorities.

• Uphold and embody the company's core values of Customer Focus, Initiative, Teamwork, Mutual Respect, Integrity, Accountability, and Diversity in all interactions and activities.

Qualifications

• Bachelor's degree preferred, or equivalent combination of education and experience

• Proven experience 3-5 years as an executive assistant or similar role, preferably supporting C-level executives.

• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.

• Proficiency in Microsoft Office Suite and other relevant software applications.

• Strong interpersonal skills and the ability to build relationships with diverse stakeholders.

• Demonstrated discretion and professionalism in handling confidential information.

• Flexibility to adapt to changing priorities and work independently with minimal supervision.