Executive Assistant

Ariel Investments is a premier, boutique, asset management firm. Our primary goal is to drive exceptional investment returns by bringing diverse perspectives together. The only way to beat a benchmark is to not look like one. As value investors, our thinking is deliberate and unconventional. We offer an independent, patient investing approach and aim to deliver excellence in any environment. We uphold our fiduciary responsibility to every shareholder, no matter how big or small. 

At Ariel, we strongly believe that teamwork yields results—which is why we have Co-CEOs. John W. Rogers, Jr. and Mellody Hobson share a desire to cultivate leaders who are curious, focused and disciplined. We are nimble and efficient. Our drive is fanatical and intentional. Everyone plays their position, and each contribution is critical to our firm’s success. We seek subject matter experts who are unapologetically themselves. We encourage our employees to reach their full potential and we give them the runway to do so.   

After four decades of active investing, we remain committed to our clients, our teammates and our community. We strive to be best-in-class investors and pioneer a path for those who entrust us with their financial future.  

Position Summary: 

We are looking for an Executive Assistant to provide administrative support for our Managing Partner, Head of Investments of Project Level as well as the Project Level leadership team. This person will be responsible for providing a variety of executive-level administrative assistance in the form of, but not limited to, managing calendars, scheduling meetings, preparing travel itineraries, compiling and analyzing basic information for inclusion in reports or presentation materials, preparing charts, graphs, or tables as necessary, and monitoring email and gathering information as needed. This person will be expected to liaise with a variety of functions throughout the organization. Position will be located in our New York City office.

Responsibilities: 

• Providing executive administrative assistance, such as writing and editing emails, drafting memos on the executive’s behalf


• Experience supporting executives or principals with heavy public appearance duties preferred


• Calendar management including scheduling, rearranging, and cancelling meetings


• Organizing in-person meetings, including scheduling, sending reminds and organizing catering when necessary


• Maintaining comprehensive and accurate collateral, documents and reports


• Managing the executive’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters


• Coordinating travel arrangements (both domestic and international) and create trip itineraries


• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects


• Answering incoming phone calls in a polite and professional manner and accurately taking messages

Qualifications: 

Required: 

• Minimum 3 years of relevant administrative experience, preferably supporting an executive


• Track record of excellent written and verbal communication skills


• Organized and dependable person with keen attention to detail


• Self-starter who needs minimal supervision, exercises good judgement, basic reasoning skills and has ability to multi-task


• Great work ethic, willing to go the extra mile to get the job done


• Proven ability to manage competing priorities with ease


• Prior history of working with private and sensitive information and maintaining full confidentiality


• Experience in private equity or investment/asset management is a strong plus


• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel)
  
  
  
  • Knowledge of vlookups, pivot tables, and basic macro-VBAs in Excel is a plus
  
  
  
  

Compliance:

Ariel employees, including the incumbent(s) in this position, are required to: (1) read and strictly adhere to all compliance policies and procedures of the various Ariel entities, as applicable; and (2) work together with their colleagues, including the CCO, to resolve compliance issues.

Equal Opportunity Employer / Diversity:

Ariel celebrates diversity and practices inclusion as a way to get work done – it’s in our DNA. As an equal opportunity employer, employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, ancestry, marital status, parental status (including pregnancy), disability, perceived disability, veteran status, status of military discharge, or any other basis under federal, state, or local law. Ariel prohibits discrimination against an applicant or employee because of their actual or perceived protected characteristic(s), and is committed to recruiting, retaining, and developing a diverse group of talented applicants, and to providing employees with a workplace free from discrimination and/or harassment.

Equal employment opportunity takes place in all employment practices, including recruiting, hiring, promotion, demotion, compensation, and termination. The firm seeks to uphold an inclusive culture where diversity is recognized and valued. As such, Ariel provides employees a robust benefits package that includes:

• Coverage for same-sex partner (domestic or spouse)


• Coverage for children (natural born, step, adopted or foster)


• Fully paid medical insurance that covers fertility treatments, gender affirmation


• Employer contributions to a Health Savings Account


• Maternity leave at 100% pay (12 weeks)


• Paid Parental Leave (up to 12 weeks depending on tenure)

Lastly, all employees have access to Ariel-sponsored educational, training, and recreational activities.