Executive Assistant

Position Summary

In this role, the Executive Assistant supports by managing schedules, communications and providing accurate and helpful information for the Executive to make timely decisions.

Role and Responsibilities

• Manage daily schedule, schedule meetings and appointments


• Coordinate all travel arrangements


• Review, organize and respond to the executive’s communications


• Assist in completing Quarterly Rocks and weekly To Do’s


• Coordinate signatures, organizing and filing for all projects


• Create and manage entity documents


• Support Executive’s non-profit involvement with groups


• Support Executive in coordinating meetings, events, communications and assisting with the implementation of Traction


• Record notes for various meetings


• Manages information flow in a timely and accurate manner


• Organize accurate information in a digital filing system


• Acts as point of contact among executive and external partners


• Support Executive with personal tasks and duties as requested


• Assist with special projects and other duties as assigned

Qualifications

Education & Experience

• Bachelor’s degree, preferred


• 3-5 years of office management or executive assistant experience


• Valid Driver’s License

Skills & Attributes

• Strong organizational skills & detail orientated


• Critical thinking and problem solving


• Excellent communication skills, both written and verbal


• Project management skills


• Time management skills

BENEFITS AND PERKS

• Health, dental, and vision insurance with HSA and FSA options 

• Supplemental insurance (eligible after 30 days) 

• 401(k) with 4% company match 

• Flexible Time-Off Policy and 9 paid holidays 

• Paid volunteer hours 

• Professional development opportunities 

PHYSICAL DEMANDS

• Prolonged periods of sitting at a desk and working on a computer


• Must be able to lift and/or move 20 pounds


• Occasionally climb, stoop, kneel, crouch, or crawl

WORK ENVIRONMENT

This position requires regular office hours (8 am – 5pm, M-F) to be maintained along with availability for emergency situations outside of regular office hours.

Travel: < 5% Required

WE ARE AN EQUAL OPPORTUNITY EMPLOYER