Executive Assistant

Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.

We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.

As Executive Assistant, you will:

·         Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise.

·         Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments.

·         Assist in the preparation and organization of meetings and client reports.

·         Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc.

·         Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze.

·         Collaborate with various teams members to facilitate cross-functional communication and deal flow.

·         Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day.

·         Handle confidential and sensitive information with discretion.

·         Occasionally travel to various Manhattan locations as needed.

Requirements:

·         5+ years of experience as an executive assistant, administrative assistant or similar role within real estate.

·         Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions.

·         Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze).

·         Strong organizational and time management skills.

·         Proven problem-solving skills and excellent verbal/written communication skills.

·         Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively.

·         Proactive work attitude.

·         New York Real Estate License.

This role provides healthcare, dental, vision, and paid time off.

Hours are 9:00am-6:00pm

The salary range for this role is $90,000-$100,000

Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.