Job Description: Executive Assistant

Position Title: Executive Assistant

Reports To: President & Vice President

Location: Birmingham, AL

FLSA Status: Non-Exempt

Position Summary

The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operations and effective time management. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage calendars, including scheduling meetings, appointments, and travel.
• Coordinate and support meetings, including agendas, logistics, minutes, and follow-ups.
• Maintain confidential information with integrity and professionalism.
• Act as a liaison between executives, employees, clients, and external partners.
• Assist with special projects, research, and data preparation as needed.
• Maintain files and documents
• Be flexible and adaptable to changing priorities
• Handle personal matters for owners
• Identify and resolve issues

Key Competencies

• Attention to Detail: Ensures accuracy in all work.
• Quickbooks, Excel and accounting experience
• Problem-Solving: Anticipates issues and provides effective solutions.
• Adaptability: Thrives in a dynamic and changing environment.
• Professionalism: Maintains a polished and positive demeanor at all times.
• Initiative: Takes proactive steps to support executive and team success.

Work Environment

• In office
• Must be available for occasional after-hours needs or travel coordination.

Strong organizational and time management skills.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.

Ability to work independently and exercise good judgment.

Discretion in handling sensitive and confidential information.

Bachelor’s degree preferred, or equivalent work experience.