Executive Assistant

Department: Executive       

Reports to: President      

Position Type: Full time; Salary – Exempt      

Location: Fishers | Remote (with occasionally travel)   

Job Summary:  

The Executive Assistant supports the President by handling a diverse set of responsibilities with discretion, organization, and professionalism. This full time, remote position plays a key role in managing the President’s calendar and communications, while also supporting company-wide initiatives involving real estate, office environment, and employee-facing amenities. Occasional travel may be required for project oversight and in-person coordination.   

Job Responsibilities  

Executive Support

•  Manage the President’s calendar, appointments, and communications with professionalism and confidentiality. 
• Coordinate meetings, prepare agendas, and ensure follow-ups are completed.  

Real Estate & Project Management

• Assist with real estate transactions, including research, document tracking, and scheduling. 
• Support project management efforts related to facility buildouts, office moves, office furniture and new location setup.

Office Aesthetics & Amenities

•  Oversee procurement and coordination of office furnishings and design elements. 
• Manage inventory and ordering for office snacks, beverages, and day-to-day comforts for all locations.  

Company Merchandise & Uniforms

• Maintain the swag store, including ordering, distribution, and seasonal refreshes. 
•  Coordinate uniforms for employees, including sizing, sourcing, and delivery.   

•  Proven experience in executive support, project coordination, or office management. 
• Strong organizational and multitasking abilities. 
• Exceptional communication and time management skills.
•  Comfortable working independently in a remote environment. 
• Proficiency with Microsoft calendar management tools, email, and standard office software.
• A keen eye for aesthetics and comfort in overseeing design-related decisions is a plus.