Executive Assistant

Executive Assistant to the COO

About the Role

We’re seeking a highly organized and adaptable Executive Assistant to support our COO. This role goes beyond typical administrative work — you’ll be involved in everything from managing schedules and payroll tasks to overseeing marketing projects, coordinating employee/customer gifts, and even applying branding to company vehicles.

Above all else, this role requires absolute discretion and trustworthiness. You will be exposed to sensitive company and personal information daily. If you cannot handle confidential matters with the highest level of integrity, this will not be the right position for you.

The ideal candidate thrives in a dynamic environment, can shift gears quickly, and enjoys taking ownership of a wide variety of tasks.
What You’ll Do

• Provide daily administrative support: manage calendars, correspondence, and meetings.
  
  


• Handle sensitive business and personal matters with discretion and professionalism.
  
  


• Support payroll functions for employees overseen by the COO.
  
  


• Manage employee uniforms: track inventory, place orders, and distribute.
  
  


• Create and coordinate marketing materials; work with vendors on print projects.
  
  


• Apply vinyl branding on company vehicles and ensure consistency across the fleet.
  
  


• Maintain and update portions of the material ordering system.
  
  


• Plan, manage, and execute employee and customer gifts.
  
  


• Assist with errands and special projects as needed.
  
  

What We’re Looking For

• Proven experience as an Executive Assistant or in a multi-faceted support role.
  
  


• Exceptional organizational and time-management skills.
  
  


• Ability to 
  switch seamlessly between different tasks and priorities
   without losing focus.
  
  


• Comfortable balancing both business and personal support responsibilities.
  
  


• Strong communication and problem-solving abilities.
  
  


• High integrity and discretion in handling confidential information.
  
  
  


• Proficiency with Microsoft Office Suite, Google Workspace, or similar tools.
  
  


• A proactive, resourceful, and hands-on attitude.
  
  

What We Believe

• Excellence is a Habit
   – We are what we repeatedly do, therefore excellence is not an act but a habit.
  
  


• Lead Every Day
   – The best leaders lead every day.
  
  


• Into the Storm
   – Face challenges head-on.
  
  


• Transform through Simplicity
   – Simple scales, complex fails.
  
  


• Empowering Impactful Solutions
   – We don’t sell on price. We solve real problems that matter.
  
  

What You Get

• Pay:
  $18–$25/hour based on experience
  
  


• PTO & Benefits:
   Paid sick time, PTO after 90-days, AFLAC short-term disability & accident coverage
  
  


• Development:
   Ongoing training and leadership growth
  
  


• Culture:
   A respectful, hardworking, people-first team
  
  

Who Thrives Here
You’ll thrive in this role if:

• You take pride in doing things right the first time
  
  


• You’re a hands-on problem solver who stays calm under pressure
  
  


• You show up on time, ready to work, and don’t cut corners
  
  


• You’re coachable and always looking to improve
  
  


• You think like a team—helping others when they fall behind
  
  


• You value accuracy, efficiency, and attention to detail
  
  


• You enjoy variety in your work and seeing projects through from start to finish
  
  

Who This Role Is Not For
We’re serious about excellence—and we move fast. This position won’t be the right fit if:

• You’re looking for a job where you can hide or coast
  
  


• You cut corners instead of checking your work
  
  


• You wait to be told what to do instead of taking initiative
  
  


• You get easily overwhelmed in fast-paced, high-output environments
  
  


• You struggle with showing up consistently or staying focused
  
  


• You see “good enough” as acceptable when confidentiality or quality is on the line
  
  


• You aren’t interested in learning, improving, or being coached
  
  

About Western
Western Building Supply is on a mission to build people and foster lasting relationships. We manufacture high-quality post-frame components — but that’s just the by-product of a company built on values, leadership, and community.

Our Vision: To become the #1 component manufacturer in the post-frame barn industry.

If you’re ready to show up early, work hard, and grow as a leader — we’d love to hear from you.

We don’t just hire résumés — we hire people who are ready to lead from day one.

Please email the following to [email protected]:

• A short video (2 minutes or less) in 720 or 1080 introducing yourself and sharing:
  
  


• Why you want to work at Western
  
  


• What “Excellence is a Habit” means to you
  
  


• Your current résumé or work history
  
  


• Any relevant experience in executive support, operations, or related work