Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. The ideal candidate will be proficient in Microsoft Excel, maintaining strict confidentiality and exhibiting strong capabilities in coordinating travel, planning events, and managing internal communications.

Key Responsibilities include:

Executive Support:

• Manage calendars, schedule meetings, and coordinate appointments.

• Prepare and edit correspondence, reports, and presentations.

• Handle confidential information with discretion and professionalism.

Travel Coordination:

• Arrange domestic and international travel, including flights, accommodations, and itineraries.

• Process travel expense reports and reimbursements.

Event Planning:

• Organize and execute company events, meetings, and off-site activities.

• Coordinate logistics, vendors, and materials for events.

• Communication & Newsletter Management:

• Draft and distribute internal newsletters and executive communications.

• Maintain consistent messaging and branding across communications.

Excel & Data Management:

• Create and maintain spreadsheets for tracking budgets, schedules, and other key metrics.

• Analyze data and generate reports for executive review.

• Manage updates and changes related to agents.

• Ensure accurate documentation and timely communication with relevant stakeholders.

• Proven experience as an Executive Assistant or similar role.

• Advanced proficiency in Microsoft Excel (pivot tables, formulas, charts).

• Strong organizational and time-management skills.

• Excellent written and verbal communication abilities.

• High level of integrity and ability to handle confidential information.

• Experience with travel booking platforms and event planning tools.

• Familiarity with Inspro or similar systems is a plus.

Preferred Skills:

• Experience in corporate communications or marketing.

• Ability to work independently and anticipate executive needs.

• Tech-savvy with knowledge of productivity and collaboration tools.

Salary range: $55,000-$62,000 annually based on experience and qualifications.

Paid holidays

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Tuition reimbursement