Executive Assistant

Avant Tech is in search of a highly skilled and detail-oriented Executive Assistant to support our executive team in a fast-paced and innovative environment. This role will be crucial in managing schedules, facilitating communication, and ensuring the efficient operation of our executive office.

Key Responsibilities:

• Manage executive calendars, including scheduling meetings and appointments efficiently.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
• Prepare and organize reports, presentations, and correspondence for meetings.
• Act as a point of contact between executives and internal/external stakeholders.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Support the preparation of board meetings and executive team gatherings, including minute-taking.
• Conduct research, compile data and prepare briefing documents as needed.
• Assist in various administrative tasks as required to ensure workflows are efficient.

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 5 years of experience as an executive assistant or in a similar administrative role.
• Exceptional organizational skills and the ability to multitask effectively in a high-pressure environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to build relationships with stakeholders and work collaboratively within a team.
• High level of discretion when dealing with confidential information.
• Familiarity with project management tools and techniques is a plus.

• Private Health Insurance
• Paid Time Off