Executive Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

• How to Apply
  Please email your resume as a PDF attachment to [[email protected]], with the subject line: "[Executive Assistant] Application - [Your Name]". To allow us to evaluate your experience properly, we require that resumes be submitted directly via email, rather than through LinkedIn's application tools. Only emailed applications will be reviewed. We appreciate your interest and look forward to receiving your materials via email. Applications submitted solely through LinkedIn's "Easy Apply" feature or other platforms will not be considered, as we require a direct emailed resume for our review process. Equal Employment Opportunity We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), disability, genetic information, or any other characteristic protected by federal, state, or local law. Reasonable accommodations for the application process are available upon request—please contact us to discuss any needs. Our Selection Process We use a structured, multi-stage approach to ensure a thorough, fair, and non-discriminatory evaluation: Initial review of your emailed resume. An initial group interview with the team to discuss your background and experience. For candidates who advance from the group interview, a short video assessment (3-4 minutes total) where you'll respond to four real-world scenarios. This step helps us evaluate key skills like clear communication, prioritization, discretion, and independent problem-solving when executives are unavailable. Full instructions and the scenarios will be provided at that time. Alternative formats (e.g., written responses or phone discussion) are available upon request to ensure accessibility. A final individual interview conducted jointly with Operations/HR representatives and the CEO. All stages are evaluated solely on job-related criteria such as organization, professionalism, judgment, proactivity, and relevant experience. We do not consider any protected characteristics in our decision-making. Reasonable accommodations are available throughout the interview and assessment process—please let us know how we can support you.
  

• Must be able to pass a background check,
• Valid Drivers License
• Reliable Vehicle
• Valid Vehicle Insurance
• tech-savvy

Key Responsibilities (you will own these)

• Calendar & life management: ruthless daily/weekly scheduling, constant re-prioritization, reminders, and protecting the principal’s time
• Communication gatekeeper: screen calls, emails, texts, DMs; draft responses in the principal’s voice; know when to handle it yourself and when to escalate
• Social media & marketing execution: create and schedule daily Instagram, Facebook, TikTok, and X content; run Meta/Google ads; track performance and optimize
• Transaction & property support: draft leases, addendums, and LOIs; coordinate showings, photographers, cleaners; manage tenant onboarding and move-in checklists
• Errands & on-the-road support: must have reliable personal vehicle, valid Arizona driver’s license, clean driving record, and be willing to drive principal, investors, or run critical errands
• Research & reporting: market reports, contractor bids, permit status, tax document prep, investor update packets—whatever is needed that week
• Ad-hoc everything: event setup, gifting, booking dinners, coordinating contractors at personal residences, etc. No task is beneath you if it keeps the machine running smoothly

Who thrives here

• Razor-sharp, fast learner who catches details others miss
• Obsessively organized and punctual—being 5 minutes early is “on time.”
• Follows direction to the letter but takes full ownership of outcomes (we tell you the “what” and the standard; you figure out the best “how” and make it happen)
• Zero ego—willing to do the glamorous and the mundane with the same enthusiasm
• Thick skin and calm under pressure—real estate development moves fast, and things change constantly
• Professional presence and communication skills (you will interact with high-net-worth investors, city officials, and contractors)
• Tech-savvy (Google Workspace, Canva, Meta Ads Manager, Slack, Asana or similar)
• Valid Arizona driver’s license and clean driving record (required)
• Able to pass a background check (we pay for it)
• No prior real estate experience required
• We will teach you everything about multifamily development, lease-ups, and investor relations. Recent grads, career-changers, military transitions, and ambitious self-starters are strongly encouraged to apply if you have the raw intelligence, work ethic, and loyalty.