Executive Assistant

DataPerk is a people-first managed IT services company dedicated to delivering exceptional technology support while building strong, trusted relationships with our clients. We value professionalism, accountability, collaboration, and continuous improvement. As we continue to grow, we are seeking an experienced Executive Assistant to play a key role in supporting executive leadership and ensuring strategic priorities move forward with clarity and follow-through.

Position Overview

The Executive Assistant will provide high-level administrative and operational support and is critical to ensuring executive initiatives, priorities, and decisions are documented, tracked, and carried through to completion. The ideal candidate is exceptionally organized, proactive, and detail-oriented, with the ability to manage competing priorities, support executive meetings, track action items, and drive follow-through across the leadership team. This position requires sound judgment, strong communication skills, discretion, and the ability to work independently in a fast-paced environment.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the President and Director of Finance & Administration, including calendar management, meeting coordination, travel arrangements, expense reports, and executive correspondence
   
• Manage complex and frequently changing calendars to ensure executive time is aligned with priorities
   
• Prepare agendas, presentations, and supporting materials for executive and leadership meetings
   

Executive Meetings & Follow-Through

• Attend executive and leadership meetings as needed to support organization and accountability, including:
   
  • Taking clear, concise meeting notes
     
  • Capturing decisions, action items, owners, and deadlines
     
  • Distributing timely meeting summaries and follow-up communications
     
• Maintain action-item trackers and proactively follow up to ensure commitments are completed
   
• Help establish and reinforce meeting norms, cadences, and documentation standards
   

Initiative & Priority Management

• Track executive initiatives, deadlines, and dependencies to ensure nothing falls through the cracks
   
• Serve as a central point of coordination for administrative and operational initiatives assigned by leadership
   
• Assist with planning, organizing, and documenting new processes, internal initiatives, and operational norms
   

Communication & Coordination

• Act as a liaison between executive leadership and internal teams to ensure clear communication and timely follow-up
   
• Research, prioritize, and respond to requests or issues on behalf of executives when appropriate
   
• Draft executive correspondence, summaries, and internal communications that support leadership priorities
   

Confidentiality & Judgment

• Handle sensitive and confidential information with the highest level of discretion and professionalism
   
• Exercise sound judgment in determining when to escalate issues and when to resolve independently
   

Qualifications

• Exceptional organizational and time-management skills with strong attention to detail
   
• Excellent written and verbal communication skills, including the ability to summarize complex discussions clearly
   
• Highly proactive with a demonstrated ability to anticipate needs and follow through independently
   
• Strong problem-solving skills and a forward-thinking mindset focused on process improvement
   
• Trustworthy, discreet, and adaptable when managing confidential information
   
• Able to balance multiple priorities and shifting deadlines in a fast-paced environment
   
• Effective both as an independent contributor and as a collaborative partner to executive leadership
   

  Education & Experience 

• Bachelor’s degree preferred (or required, depending on your final preference)  
• 3+ years of experience supporting senior leaders or executives  
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat  
• Experience taking meeting notes, tracking action items, or supporting leadership initiatives strongly preferred