Executive Assistant

SUMMARY 

We are seeking a highly organized and detail-oriented Remote Executive Assistant that sits in CST/EST to support the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, in close partnership with the Director, Office of the CFO. This role is ideal for a motivated professional looking to grow in executive-level administrative support within a fast-paced, cross-functional finance organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative and Executive Support

• Provide executive support to the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, including calendar management, meeting coordination, and internal and external scheduling.


• Partner closely with the Director, Office of the CFO to support cross-functional priorities and provide coverage as needed.


• Prepare and coordinate presentations, reports, and meeting materials across department leadership.


• Organize leadership meetings, including agendas, logistics, and action item tracking.


• Manage travel arrangements, itineraries, and expense reports as needed.


• Handle sensitive and confidential information with discretion and professionalism.

Departmental Support

• Provide targeted administrative support to department leadership, with flexibility as priorities evolve.


• Coordinate cross-functional communications and follow-ups.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• 3+ years of administrative or executive assistant experience, preferably in a corporate or professional services environment.


• General finance acumen, with exposure to accounting, FP&A, treasury, or related functions strongly preferred.


• Experience supporting legal leadership or working with legal teams is a plus.


• Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Slack, with the ability to produce polished executive-level materials.


• Exceptional organizational and time management skills, with the ability to manage multiple priorities across senior stakeholders.


• Strong written and verbal communication skills, paired with sound judgment and discretion.


• Ability to work independently while collaborating effectively in a fast-paced, cross-functional environment.