Executive Assistant

About the Opportunity

We are seeking an energetic, personable, and highly-organized Executive Assistant to the Co-Founder & CEO of Veza. As our EA, your responsibility is to enhance our effectiveness through administrative support and to represent Veza and the Founder/CEO to others both internally and externally.  As a partner to the Founder/ CEO and his success, you will have a high amount of visibility and will work cross-functionally in a hyper growth, fast paced startup environment

Location: Hybrid/Remote/WFH (Bay Area Preferred)

You Will:

• Provide top level executive support to the Founder/CEO


• Heavy calendar management: set appointments, prioritize & juggle appointments in the moment


• Must be able to independently identify and resolve issues with calendar and schedule. Able to proactively anticipate sequencing of meetings.  Managing across multiple time zones


• Drive administrative tasks including correspondence, drafting emails/documents, spreadsheet work and document management/file organization


• Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information


• Strategic time management for Founder/CEO calendar


• Handle complex domestic and international travel coordination


• Coordination of special events (Board meetings, Leadership Offsite, QBRs, etc.)


• Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information


• Handle confidential and non-routine information with utmost discretion


• Develops, implements, and executes projects related to Founder/CEO focus areas 


• Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues


• Act as a liaison between the executive and key business partners to facilitate calendar invites, communications, and information sharing


• Coordinate aspects of onsite and offsite meetings and events


• Must be able to work flexible hours on occasion

You have:

• Education




• BA/BS required or equivalent experience




• Experience




• 10+ years of CEO/Executive Administrative support in both an early stage startup and fast growth is required


• Must have hands-on 4+ years experience supporting Founder / CEO 




• Skills




• Ability to handle multiple priorities


• Collaborative with other executive assistants


• Demonstrate high integrity and confidentiality


• Excellent oral and written communication skills.


• Demonstrated dependability, team player, positive attitude and good attendance.


• Person of high ethics, integrity, honesty and patience.


• Demonstrated ability to work in a fast-paced, ever-changing environment.


• Extremely proactive and efficiency oriented with ability to process and output high volume


• Phenomenal organizational skills with obsessive attention to detail


• Comfortable making decisions to keep things moving forward with little to no information/direction


• Highly flexible, available and responsive


• Superb conflict resolution and problem-solving skills

Our Culture 

We’re driven to build a strong company culture and are looking for individuals with solid alignment with the following:

• Ownership Mindset


• Act with Integrity


• Guardians of our Customers


• Opinionated Humility


• Build Trust, Earn Trust

At Veza, your base pay is one part of your total compensation package. For this position, the reasonably expected pay range can be discussed with your recruiter for the level at which this job has been scoped. Your base pay will depend on several factors, including your experience, qualifications, education, location, and skills. In the event that you are considered for a different level, a higher or lower pay range would apply. This position is also eligible for equity and a competitive benefits package.

Veza is proud to be an equal opportunity employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other applicable legally protected characteristics. We also consider qualified applicants according to applicable federal, state, and local laws. If a candidate with a disability requires an accommodation during the recruitment process, please email [email protected]