Executive Assistant

Function:

Organizational duties & responsibilities:

1. The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients.
2. Supports the mission, vision, and values of RE.  Facilitates and adheres to the agency’s code of ethics, policies, and procedures.
3. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies.
4. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties:  individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff.
5. Exhibits effective communication skills including proper use of agency communication systems.
6. Participates in appropriate professional development programs to attain and maintain competency.
7. Effectively manages financial and physical resources to achieve the mission of RE.
8. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE.

Essential Duties and Responsibilities:

1. Provides administrative assistance to the Officers.
2. Attends meetings as assigned, prepares minutes, and tracks follow-up/action items.
3. Schedules meetings and sends out invites to the appropriate staff members.
4. Prepares correspondence and special reports as requested.
5. Coordinates travel arrangements for Officers and other management staff, as necessary.
6. Prepares agendas and meeting materials for meetings as necessary.
7. Provides assistance by screening calls and answering questions as appropriate.
8. Handles mail distribution of the Officers.
9. Maintains an accurate filing system for all correspondence, reports, and other documents, as needed.
10. Coordinates a variety of special projects as needed.
11. Provides excellent customer service.
12. Maintains a high level of confidentiality and professionalism.
13. Performs other duties as assigned.

Working conditions/environment:

1. Shift is generally dayshift, Monday - Friday.
2. Holidays, weekends, and extra hours may occasionally be required.
3. Meals are provided for staff when on campus.
4. Office setting with extensive computer usage.
5. Maintains a positive, professional attitude contributing to a supportive work environment.

minimum job requirements:

Education:

Experience:

Specific Skills and

requirements:

Specialized Licenses or training:

Physical Requirements: