Executive Assistant

Executive Assistant t

Location: Easton, Maryland 
Employment Type: Full-Time

Position Overview

Fusion is seeking a highly organized, proactive, and detail-oriented Executive Assistant to directly support the CEO of a growing international and domestic federal contracting firm. This role serves as a strategic partner to the CEO, ensuring operational efficiency, executive preparedness, and seamless coordination across business functions.

The ideal candidate is professional, discreet, adaptable, and thrives in a fast-paced environment supporting federal government contracts and international operations. This position requires strong judgment, exceptional organizational skills, and the ability to anticipate needs before they arise.

This is an in-office position based in Easton, Maryland.

Key Responsibilities

Executive Support

• Manage and prioritize the CEO’s complex calendar, scheduling domestic and international meetings across multiple time zones


• Coordinate travel arrangements, including international itineraries, secure facilities access, visas, and logistics


• Prepare briefing materials, reports, agendas, and executive correspondence


• Screen calls, emails, and meeting requests, ensuring strategic prioritization


• Track action items and ensure follow-through on key initiatives

Operational & Administrative Support

• Assist in preparation of federal contract documentation, proposals, and executive summaries


• Coordinate executive-level communications with government agencies, partners, and subcontractors


• Maintain confidential files and records in accordance with federal compliance standards


• Support board meetings, leadership meetings, and high-level client engagements


• Monitor deadlines related to federal contracting requirements and deliverables

Strategic Coordination

• Act as liaison between the CEO and internal departments


• Assist with process improvement initiatives and internal organizational efforts


• Support special projects, corporate reporting, and growth initiatives


• Maintain discretion when handling sensitive company and government information

Required Qualifications

• 5+ years of experience supporting C-level executives (federal contracting environment preferred)


• Experience working in or with federal government contracting organizations


• Exceptional organizational and time-management skills


• Strong written and verbal communication skills


• High level of professionalism and discretion


• Ability to manage competing priorities with minimal supervision


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)


• Ability to obtain and maintain any required clearances (if applicable)

Preferred Qualifications

• Experience supporting international operations


• Familiarity with federal acquisition processes and compliance environments


• Experience coordinating executive travel for overseas government-related engagements

Key Competencies

• Strategic thinking and anticipation


• Discretion and confidentiality


• Executive presence


• Attention to detail


• Adaptability and problem-solving


• High accountability