Activate JobCopilot
Position Overview
An organization is seeking a professional and detail-oriented Executive Assistant to support its Executive Office. This role works under the direction of a Senior Executive Assistant and provides direct support to the Executive Secretary-Treasurer (EST), ensuring efficient daily operations and effective executive-level coordination.
Key Responsibilities
Provide comprehensive administrative support to the Executive Secretary-Treasurer under the guidance of the Senior Executive Assistant
Manage and triage incoming phone calls and shared email communications
Assist with special projects, presentations, and executive correspondence
Design and prepare PowerPoint presentations and related materials
Coordinate travel arrangements and executive scheduling
Organize and manage meeting logistics, including scheduling, preparation of materials, catering coordination, and on-site support
Provide hospitality and meeting support for internal and external guests
Communicate notifications to trustees, leadership, local chapters, and employer partners as needed
Build and maintain strong working relationships internally and externally
Provide occasional transportation for guests traveling to and from area airports and terminals
Learn and provide backup support for the Senior Executive Assistant role
Troubleshoot operational issues by coordinating with vendors, stakeholders, and internal departments
Perform additional administrative duties as assigned
Qualifications
Education & Experience
High School Diploma required; college degree preferred
3+ years of experience in an executive office environment preferred
Skills & Competencies
Advanced proficiency in Microsoft Office, including PowerPoint, Outlook, and OneNote
Strong written and verbal communication skills
Ability to work independently and manage a high volume of tasks
Strong organizational skills with the ability to multitask effectively
Ability to meet deadlines and manage competing priorities
Professional demeanor with strong interpersonal skills
Strong problem-solving and investigative abilities
Responsive and collaborative approach to supporting leadership and stakeholders
$60,000 - $72,000 a year
Your email job alert is now active!
