Executive Assistant

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Position Overview

Woolpert is hiring an Executive Assistant to join our dynamic Corporate Administrative team at our Saint Petersburg, FL office. This position, reporting to the EVP of Geospatial and working in partnership with the Executive Assistant to the CEO, is responsible for providing high-level administrative support to members of Executive Leadership. This role is responsible for a wide range of activities including, managing complex calendars, coordinating domestic and international travel, managing communications, and coordinating projects. This hybrid position provides support to two executive leaders, including one based locally in St. Pete. 

We are unable to provide visa sponsorship for this position.  Applicants must already possess work authorization in the country the job is located.

What You Will Do:

• Manage executive calendars and schedule meetings. Coordinate heavy travel arrangements, including international travel arrangements.  Executives travel internationally frequently. 


• Act as a liaison between executives and internal/external stakeholders.  


• Attend meetings as requested and compile meeting minutes and action items.  


• Organize team communications and plan events. 


• Handle special projects or other duties as requested by executives. 


• Process/manage expense reports, timesheet submissions, and approvals. 


• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure the action required is addressed in a timely manner.  

What You Will Bring:

• Must have prior administrative support experience at C-level.    


• Must possess expert Microsoft Office skills, including Outlook, Teams, PowerPoint, Word, and Excel. Skills using Microsoft CoPilot and other AI tools is a plus.   


• Must demonstrate a strong attention to detail.  


• Ability to juggle multiple requests and prioritize.  


• Ability to maintain confidentiality of information related to the company and employees. 


• Flexible team player, willing to adapt to changes and unafraid of challenges.  


• Ability to build strong internal relationships with senior leadership, other executive assistants, and external clients.  


• Ability to maintain a positive and professional demeanor. 


• Accustomed to working in a fast-paced environment.  


• Strong written and verbal communication skills.  


• Excellent time management skills.  


• Occasional travel is required.  

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you’ll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Freedom to Work program: Set your own schedule and location (as appropriate).


• Principal program: Earn the opportunity to become an owner of the firm.


• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.


• Career development: Explore a wide range of learning and growth opportunities within and across industries.


• Health, life, vision, and dental insurance: Cover all your medical bases.


• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

Find out more about what Woolpert has to offer here:  http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting [email protected].

If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting [email protected]. 

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.