Executive Assistant

Executive Assistant – Exact Billing Solutions (EBS) 
Lauderdale Lakes, FL

Who We Are 

Exact Billing Solutions is a unique team of revenue cycle management professionals specializing in the substance use disorder, mental health, and autism care fields of healthcare services. We have extensive industry knowledge, a deep understanding of the specific challenges of these markets, and a reputation for innovation. With our proprietary billing process, EBS is the oil that brings life to the engines of its partner healthcare companies. 

EBS is poised for exponential growth, and we are building out our teams to support the expansion of global operations. 

Part of the ICBD family office portfolio, Exact Billing Solutions combines entrepreneurial speed with the financial discipline of a self-funded, founder-led organization. Our growth reflects a proven ability to solve complex healthcare challenges with operational precision, scalable systems, and client-first innovation. 

Our Origin Story 

Exact Billing Solutions was launched to address one of healthcare’s most persistent challenges: the burden of billing and insurance administration on providers. With firsthand knowledge of how inefficiencies in revenue cycle management drain resources from patient care, our founder built a company dedicated to removing obstacles, accelerating cash flow, and delivering peace of mind to clients across specialties. 

Recognition & Awards 

Exact Billing Solutions contributes heavily to the success of the broader ICBD family office ecosystem and benefits from the recognition awarded to other portfolio companies, including: 

• Inc. 5000, 2024 – Top 5 Fastest-Growing Private Companies in America (ABA Centers of America) 

• EY Entrepreneur Of The Year® U.S. Overall 

• Florida Trend Magazine – 500 Most Influential Business Leaders 

About the Role

The Executive Assistant is responsible for high-level, confidential support to the CEO. This individual has primary responsibility to provide a wide variety of comprehensive tasks and responsibilities related to supporting the CEO’s day-to-day operational activities.

The principal functions of the position identified shall not be considered as a complete description of all the work requirements and expectations that may be inherent in the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. 

POSITION ESSENTIAL DUTIES & RESPONSIBILITIES

• Strategic Inbox & Calendar Management: Proactively manage the CEO's calendar, prioritizing high-value meetings and protecting time for strategic planning.
• Executive Meetings & Stakeholder Liaison: Coordinate logistics for meetings, draft agendas, and compile/distribute meeting materials.
• Operational Support: Handle complex travel logistics, expense reporting, and strategic projects. Act as a central coordinator across departments to gather data and insights required for high-stakes presentations, moving stalled tasks forward to protect project deadlines.
• Project Management. Support end-to-end project lifecycles for the CEO’s key initiatives, to ensure all deliverables, timelines, and dependencies are tracked and met.
• Deck Building & Storytelling (50-60% of time): Take ownership of designing and editing high-impact presentations for meetings, investor pitches, company all-hands, and external conferences. Transform raw data, outlines, and notes from the CEO into polished, cohesive narratives.
• Communication Management: Liaise with CEO to facilitate internal and external correspondence with high confidentiality.
• Finance: Create, process, and track company purchase orders to ensure timely procurement of goods and services. Facilitate the internal approval workflow, routing invoices to the CEO or relevant department heads for signature.

The Executive Assistant requires a minimum of a Bachelor’s Degree and:

• 3+ years supporting a C-Level executive, preferably in a fast-paced or startup environment. Advanced proficiency with Microsoft Office.
• Expert-level proficiency in PowerPoint, Keynote, and/or Canva. Ability to create modern, visually appealing decks quickly.
• Advanced proficiency with Microsoft Office.
• Ability to synthesize information and anticipate the CEO’s needs, acting as a thought partner, not just a task manager.
• Excellent written and verbal communication skills; ability to draft memos and communications with a tone that mirrors the CEO.
• Proven ability to handle sensitive corporate and personal information with discretion.
• Team-player mindset, proactively seeking opportunities to help others and go beyond to get the job done.
• Trustworthiness in dealing with confidential information.
• Self-motivation and a “can-do” attitude.
• Entrepreneurial spirit with a desire to take on an increasing level of responsibility.
• High customer service orientation, including being highly responsive and wanting to deliver impressive results.
• Ability to travel up to 10% of the time.

• 21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays).  

• Flexible Spending Account (FSA) and Health Savings Account (HSA) options.  

• Medical, dental, vision, long-term disability, and life insurance.  

• Generous 401(k) with up to 6% employer match.  

Exact Billing Solutions (EBS) Culture 

Integrity. Dependability. Attention to detail. All our team members exhibit these qualities when it comes to doing business. And when it comes to the business of supporting a team, as a company, we offer no less to our team members. We’re a fast-paced, growing company delivering services that allow our clients to spend more time helping people. At the end of the day, it’s people, not numbers, that drive our success. 

Exact Billing Solutions participates in the U.S. Department of Homeland Security E-Verify program.