Executive Assistant

Key Responsibilities

• Own the executive’s calendar and email with precision and discretion
• Anticipate conflicts, re-prioritize swiftly, and keep stakeholders informed

• Serve as the primary point of contact (phone, email, messaging); interface with clients and partners
• Draft company-wide updates, executive messages, and concise status summaries

• Schedule internal/external meetings, prepare agendas, capture action items, and follow through on next steps
• Organize team events and corporate celebrations, handling every detail

• Arrange domestic and international travel end-to-end (air, hotel, visas, ground transport)
• Produce clear itineraries and provide on-trip support; track loyalty programs

• Monitor key initiatives; follow up on deliverables to ensure objectives are met on time
• Prepare reports and analyses for the executive based on research or historical data

• Monitor shared inboxes; route or resolve tickets promptly
• Follow up on overdue A/R and enter bills in A/P (NetSuite)
• Maintain vendor relationships, inventory, and office supplies; run occasional errands
• Scan, archive, and safeguard contracts and historical documents

• Represent the executive in their absence by attending meetings and taking notes
• Assist other employees at the executive’s direction and coordinate morale initiatives
• Notify the executive’s spouse of key events and milestones when appropriate
• Maintain professional knowledge by attending workshops and reviewing publications

Requirements

• 3+ years supporting a senior or C-level executive (tech or high-growth environment a plus)
• High school diploma required; associate/bachelor’s degree or PA certification preferred
• Expert-level Google Workspace; strong Word, Excel, PowerPoint skills; NetSuite familiarity a plus
• Tech-savvy, quick to master new tools, and comfortable with office-management procedures
• Impeccable organization, critical thinking, and written/verbal communication
• Proven ability to operate independently, adapt to shifting priorities, and solve problems fast
• Absolute discretion in handling confidential information
• Reliable transportation for local errands (mileage reimbursed)
• Bonus: you understand the life-saving power of a good açaí bowl

Benefits

• Medical, dental, and vision insurance
• Paid time off & holidays
• Mileage and travel reimbursement per federal guidelines
• Small, collaborative team where your impact is visible every day