Executive Assistant

Ivy Tech Evansville seeks and experienced Executive Assistant to provide high-level administrative support to the Chancellor and other senior staff.

This role will ensure the smooth-running of the office, working both on a one-to-one basis with the Chancellor, but also on a wider basis with internal and external stakeholders.

This position will additionally support the facilitation of campus strategic initiatives through direct interaction and coordinating events, activities, and meetings

Essential Responsibilities:

· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing

communications on the Chancellor's behalf.

· Managing the Chancellor's calendar, including making appointments and prioritizing the most sensitive

matters.

· Serves as first point of contact in the Chancellor’s Suite and filters traffic.

· Serves as Regional Board of Trustees liaison. Prepare agendas, transcribe minutes of meetings, coordinate

events, maintain contact information, and actively communicate with group.

· Organizes special events.

· Maintains departmental budget, orders supplies, processes reimbursements, and maintains files.

· Schedules and oversees use of board room.

· Coordinates campus wide engagement with community stakeholders.

· Coordinates facilitation and process improvement projects for the campus.

· Coordinates facilitation projects with external stakeholders.

· Handles details of highly confidential and critical information.

· Independently manages tasks and projects with competing priorities and deadlines; screens and prioritizes

communications from external and internal sources; organizes and maintains administrative processes.

· Maintains a professional work environment and serves as principle contact with college and external

constituents from local, state and national agencies, councils, and other organizations.

· Completes assigned special projects and tasks with minimal supervision.

Other Responsibilities:

· Coordinates regional speaking opportunities for reporting to System’s Office.

· Supports Grants Process.

· Assist Marketing and other departments on projects that need to come from the Chancellor’s Office.

· Mailings and scanning documents for permanent records.

Hiring Range:

• This role is budgeted between $45,000 and $55,000 per year.

Work Hours:  

• Typical business work hours, may be adjusted during peak times.

Minimum Qualifications:

· Associate degree in Administrative Office Technology or related field.

· Minimum five years of administrative experience for executives. · Experience in facilitation of meetings, events, and schedules

Preferred Qualifications:

· Bachelor’s degree.

· Office management and supervisory experience preferred.

· Microsoft certifications a plus.

· Five to seven years of administrative experience in higher education or related field.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.