Executive Assistant

JOB DESCRIPTION: EXECUTIVE ASSISTANT

DEPARTMENT: Executive

CLASSIFICATION: Exempt

REPORTS TO: President/CEO

SUPERVISES: No supervisory responsibility

SUMMARY: Performs office management, administrative support, accounting and purchasing support for Executive area; Board Secretary.

MAJOR DUTIES & RESPONSIBILITIES:

• Manages the Administrative offices of the Bank, including the President/CEO, Senior Executive Vice President/CFO and Senior Executive Vice President/COO.


• Displays considerable judgment, initiative, decision-making, effective public relations, confidentiality and organizational abilities.

• Acts as Secretary to the Board of Directors, prepares Board Meeting materials, maintains files, records minutes and provides communication to all Board members.


• Maintains Outlook calendars and coordinates participation for President/CEO, SEVP/COO and SEVP/CFO.


• Provides telephone support, screens visitors, and schedules meetings and appointments.


• Processes mail in accordance with established procedures.

• Assists with event planning, both Bank-and community-wide.


• Prepares general correspondences, memos, charts, tables, graphs, business plans, meeting minutes, etc.


• Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.


• Coordinates and completes special projects as requested. Obtains information to complete reports on sensitive or special management communications.


• Coordinates travel arrangements, conference registrations, etc., and prepares expense reports.


• Completes mandatory compliance training on schedule.

EDUCATION & EXPERIENCE:

• Associate Degree in Administrative Professional, or equivalent experience.


• Minimum of 5 years progressively responsible Office Management or Executive Assistant experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Extensive knowledge of modern office practices and procedures, and experience in the effective use of microcomputers, software packages such as Microsoft Office, fax machines and scanning equipment.


• Excellent attention to detail, and ability to work with highly confidential information, assemble and organize data and prepare reports.


• Ability to work independently, utilize effective time-management practices and make decisions with minimum direction.


• Excellent organizational skills with an ability to think proactively and prioritize work.


• Exceptional written and oral communication skills and the ability to deal tactfully and courteously with peers and the public.

EOE, including disability/vets