Executive Assistant

Why you?
You are an experienced professional with a positive outlook and a passion for helping others succeed. You are looking for a long-term career opportunity with a company that is committed to work-life balance, and that promotes a culture of respect, kindness and transparency. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking - and you love animals!

Why us?

We have history, helping animals since 1883, and we're not going anywhere.  Our vision is to have all animals live free of suffering and all companion animals are valued members of loving and caring families.   Columbus Humane is also deeply committed to creating an uplifting and inclusive workplace for all.  We are seeking an Executive Assistant to provide support for the CEO as well as key organizational functions that include Finance, Development, Marketing, Human Resources, and Operations.  

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Thinks, communicates and acts in the best interest of Columbus Humane and our human and animal clients at all times; models our mission and values in all job-related functions. 
• Proactively anticipates and serves the needs of the CEO.  Acts as CEO’s representative in dealings with third parties. Independently resolves problems.
• Prepares correspondence, documents, reports and other materials which may be complex or confidential with a specific focus on CEO and Board of Trustees responsibilities. 
• Coordinates calendar and schedule for CEO, making independent decisions based on established priorities.  Anticipates needs for information and/or supplemental materials and coordinates meeting preparation. 
• Coordinates department committee and work group meetings. Prepares meeting materials and takes minutes. Supports the work and progress of the committees and groups. 
• Conducts research, compiles data and prepares documents for consideration and presentation by executives, committees and board of directors, and for grants. Creates and analyzes reports.
• Updates records and contact information for stakeholders. Updates and maintains versions of approved Columbus Humane forms for internal and external use. 
• Assists Philanthropy and Communications department with fundraising and external communications activities including but not limited to: production of donor information packets, mass appeals campaigns, event support, and website/social media.
• Assists CFO/Controller with fiscal activities including but not limited to: check processing, invoicing, remittance, and daily banking.
• Assists Operations department with management activities including but not limited to: volunteer training/information assembly, facilities management, and scheduling and room reservations.
• Schedules and prepares for meetings including taking minutes, setting up meeting space including arranging tables/chairs and computer/AV equipment, etc. where needed. Coordinates business breakfasts/luncheons and meetings scheduled at Columbus Humane. 
• Organizes and maintains electronic and paper records and reference/resource files for the CEO. Coordinates file archival and record destruction schedule; arranges for and supervises volunteers to assist, as needed, with paper filing and data entry. 
• Handles travel arrangements for Columbus Humane staff.
• Provides additional administrative support to others as requested/assigned including but not limited to assisting the Board of Trustees, COO/CMO, CFO and department Directors.
• Other duties as assigned.

Salary range of $44,000 - $50,000 based on education/experience and a full benefits package which includes:

• Generous PTO policy
• Medical, Dental, and Vision Insurance
• Flexible Spending and AFLAC
• Life Insurance & Long Term Disability Fully Paid by Columbus Humane
• Simple IRA with 3% match
• Employee Assistance Program
• Access to staff clinics for pets, and more!

Requirements

· High school diploma (some college coursework or degree preferred) or equivalent combination of education and experience; at least 4 years experience supporting a senior level position.

· Excellent written and verbal communication skills (including grammar and proof reading).

· Working knowledge of MS Word, Publisher, Excel, PowerPoint and Outlook.

· Must display a high level of professionalism, discretion, and use trusted and independent judgement.

· Ability to manage and prioritize workload from multiple sources.

· Be able to anticipate change and react efficiently, be comfortable with flexibility.

· Ability to excel under pressure, maintaining a calm demeanor.

· Passionate belief in Columbus Humane’s vison, mission and values.

· Ability to relate effectively to diverse groups of people from all social and economic segments of the community and champion inclusion in all aspects of work.

· Ability to foster a collaborative team approach to solving challenging situations.

· Columbus Humane is the law enforcement agency for animal cruelty investigations. All candidates must be able to pass a criminal background check.

Experience in non-profit work and researching/writing grants a huge plus!