Executive Assistant

Administrative Functions

• Assist the Administrator in planning, developing, organizing, implementing and directing the day-to-day functions of the facility, its programs and activities.
• Assist in the development and implementation of our written policies and procedures that govern the operation of the facility.
• Develop and maintain written job descriptions for each staff position in accordance with the Americans With Disabilities Act, OSHA, and other pertinent laws governing job positions.  Review with the Administrator.
• Assist department directors in the development and use of departmental policies and procedures, and establish a rapport in and among departments so that each can realize the importance of teamwork.
• Assist in establishing policies that govern the resident’s right to quality of life and care as defined by the resident’s comprehensive assessment and care plan.
• Review the facility’s policies and procedures periodically, at least annually, and make recommendations to the Administrator to assure continued compliance with current regulations (e.g., ergonomics, air quality, etc.).
• Interpret the facility’s policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary or instructed.
• Ensure that public information (policy manuals, etc.) describing the services provided in the facility is accurate and fully descriptive.
• Ensure that all employees, residents, visitors, and the general public follow established policies and procedures.
• Assume the administrative authority, responsibility, and accountability of directing the activities and programs of the facility.
• In the absence of the Administrator, represent the facility at and participate in top level meetings.
• Represent the facility in dealings with outside agencies, including governmental agencies and third party payers, or provide an authorized representative of the facility when unable to attend such meetings.
• Make written and oral reports/recommendations to the Administrator concerning the operation of the facility.
• Recommend to the Administrator changes in the overall organization structure.
• Coordinate the facility’s services and activities with department directors.
• Review and approve the implementation of new procedures and organizational plans within each department.
• Assist the Infection Control Coordinator, and/or Committee, in identifying, evaluating, and classifying routine and job-related functions to ensure that tasks involving potential exposure to blood/body fluids are properly identified and recorded.
• Make weekly inspections of the facility to assure that established policies and procedures are being implemented and followed.  Report findings to the Administrator.
• Participate in facility surveys (inspections) made by authorized government agencies.
• Review and develop a plan of correction for deficiencies noted during survey inspections and provide a written copy of such plan to the Adminstrator for his/her review/approval.
• Review with ombudsman personnel as required.
• Maintain an adequate liaison with families and residents.
• Maintain a good public relations program that serves the best interest of the facility and community alike.
• Assist in setting the tone and atmosphere of the facility.
• Act on behalf of the Administrator during his/her absence.
• Ensure that appropriate policies and procedures are followed when conducting background checks and when providing information to the Nurse Aide Registry.