Executive Assistant

OUR MISSION | REMARKABLE IMPACT

Remarkable impact is the heart of Foundation For The Carolinas’ mission, and the driving force behind our mission is the collective impact of thousands of nonprofits, families, companies, and organizations who partner with us to amplify the power of giving.  

HOW YOU’LL ADVANCE OUR MISSION | POSITION OVERVIEW 

The Executive Assistant provides high-level administrative, operational, and analytical support to the Chief Philanthropic Officer (CPO) and the broader Philanthropic Advancement team. This role requires a proactive, detail-oriented professional who is tech-savvy, highly organized, and capable of handling complex reporting, data management, and executive communications with discretion and accuracy.  

YOUR UNIQUE IMPACT | ROLES & RESPONSIBILITIES  

Executive Support

• Provide comprehensive administrative support to the Chief Philanthropic Officer, including calendar management, meeting coordination and expense reporting.
• Prepare agendas, take meeting notes, and track action items to ensure timely follow-up.
• Serve as a liaison between the CPO, staff, donors, and external stakeholders.

Data Management & Reporting

• Manage monthly reports using Raiser's Edge (RE) and Financial Edge (FE).
• Ensure the accuracy and integrity of donor and financial data across systems.
• Generate dashboards, reports, and summaries to support fundraising strategies and leadership decision-making.

Technical & Analytical Support

• Develop and maintain spreadsheets, including creating charts, graphs, and data visualizations to present insights clearly.
• Assist in compiling data for presentations, board reports, and donor communications.
• Identify opportunities to improve reporting processes and data workflows.

Documentation & Quality Control

• Review prepared documentation, reports, and correspondence for accuracy, completeness, and consistency.
• Edit and format materials for executive-level presentations and external communications.
• Maintain organized records and ensure compliance with internal standards and policies.

Team Support

• Assist with team performance reporting and presentations.   
• Provide administrative and project support to the Philanthropy team as needed.
• Coordinate departmental meetings, events, and special projects.
• Assist with donor engagement activities and stewardship efforts when appropriate.
• Serves as part of the active rotation for reception coverage, which may include staffing during opening, morning & afternoon breaks, lunches and additional coverage, as needed.

 WHAT YOU’LL NEED FOR SUCCESS | QUALIFICATION 

• 5 years+ of administrative support experience  
• Experience with Blackbaud or other CRM or Power BI preferred. 
• Advanced proficiency in Microsoft Office applications (Word, Excel, Outlook, & PowerPoint) 
• Strong project management and organizational skills, detail oriented 
• Responsive, service-oriented workstyle 
• Strong executive function skills 
• Ability to multi-task, be adaptable and work under pressure and maintain deadlines 
• Ability to work both independently and as part of a team 
• Strong written and verbal communication skills