Executive Assistant

Executive Assistant

Location: Queen Creek, AZ

Salary: $65,000 - $75,000

About Us

We are partnering with a premier real estate and development firm based in Queen Creek, AZ,
known for crafting homes and communities of exceptional elegance and enduring value. Their work
blends a refined eye for luxury with uncompromising attention to detail. They create dream
residences designed for those who seek an elevated lifestyle.

About the Role

We are seeking a highly organized, proactive Executive Assistant to support the Owner of a growing residential construction and development company. This role is responsible for managing executive communications, schedules, project documentation, and administrative operations while helping keep multiple projects and priorities moving forward.

Responsibilities

• Manage executive calendar, meetings, and travel arrangements

• Coordinate calls, emails, and executive correspondence

• Track action items, deadlines, and leadership follow-ups

• Organize and maintain project documentation across multiple active projects

• Assist with project coordination and administrative support

• Prepare reports, spreadsheets, contracts, and proposals

• Serve as a liaison between leadership, clients, architects, consultants, and vendors

• Coordinate leadership meetings and company events

• Develop and improve administrative processes and workflows

• Anticipate needs and proactively solve problems before they arise

• Assist with reviewing materials, tracking deliverables, and ensuring deadlines are met for Showcase/Parade of Homes initiatives.

Qualifications

• 5+ years of Executive Assistant, Project Coordinator, Office Manager, or similar experience

• Strong organizational, communication, and multitasking skills

• Ability to work independently and manage competing priorities

• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)

• Experience supporting senior leadership or business owners preferred

• Construction, real estate development, or project management experience preferred

• Experience with Buildertrend, Procore, or similar software is a plus

Ideal Candidate

• Highly proactive and detail-oriented

• Excellent follow-through and problem-solving abilities

• Thrives in a fast-paced environment

• Professional, resourceful, and dependable

• Able to maintain confidentiality and exercise sound judgment