Executive Assistant

Who You Are 

You are a motivated and organized individual, who enjoys working in an ever-changing environment and has a keen eye for attention to detail. You are ready to learn new skills, in a fast paced and growing industry with a focus on efficiency, organization, and strong communication to ensure smooth daily operations for our executives. You provide high-level administrative and office support to an assigned executive(s) and oversee various office operations. 

The Impact You Will Have 

As an Executive Assistant with QTS, you will have the opportunity to work with our executives across the organization and support them to be successful in their day-to-day roles. For QTS, our Executive Assistants are a crucial element in our Executive Support organization, a key part of our team, and provide more than just administrative support. With customer service in mind, you will not only work with executives, but also their teams in prioritizing meetings, communications, and needs of our executive team. 

What You Will Do

• Manage an executive's calendar, scheduling meetings, and handling complex scheduling needs. 

• Act as a gatekeeper for the executive, filtering calls, emails, and visitors to ensure the executives time is used effectively. 

• Arrange travel itineraries, book flights, hotels, and transportation. 

• Handle incoming and outgoing communication, including emails, phone calls, and correspondence, and act as a point of contact for the executive. 

• Organize and maintain documents, prepare reports, and create presentations. 

• Assist with special projects and tasks, as needed, to support the executives' needs and objectives. 

• Prepare meeting agendas, take minutes as needed, and ensure efficient meeting flow.