Executive Assistant

Company : Southern 441 Toyota

Job Description - Executive Assistant

Southern 441 Toyota is a fast-growing, privately owned automotive mega-store in Southeast Florida. We pride ourselves on a vibrant work culture, excellent career progression, and high-volume operations. We are seeking a highly organized, proactive Executive Assistant to keep our leadership team aligned and efficient. [1, 2, 3, 4, 5]

Key Responsibilities

Calendar & Travel: Manage executive calendars, prioritize critical appointments, and coordinate travel logistics.

Operational Liaison: Connect executive leadership with department heads (Sales, Service, Finance) to track dealership goals.

Information Filtering: Screen incoming executive calls, emails, and corporate guests with professional poise.

Data & Reporting: Compile weekly and monthly dealership metrics into clear performance reports.

Meeting Administration: Plan manager meetings, record minutes, and hold teams accountable to action items.

Confidentiality: Maintain complete discretion regarding sensitive financial records, legal assets, and personnel files. [1, 2]

Qualifications

Experience: 3+ years of executive administrative support experience.

Industry Skills: Automotive dealership experience or familiarity with Dealership Management Systems (DMS) is strongly preferred.

Tech Savvy: Advanced proficiency in Microsoft Office and Google Workspace.

Traits: Sharp problem-solving abilities, exceptional communication skills, and absolute discretion.

Requirements: Valid driver's license with a clean driving record. [1, 2, 3]

What We Offer

Competitive compensation package based on experience.

Comprehensive benefits: Medical, Dental, Vision, and Life insurance.

401(k) retirement plan with company matching.

Paid Time Off (PTO) and paid holiday packages.

Ongoing training and clear pathways for internal career advancement.

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Executive Assistant

Job Description - Executive Assistant

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