Executive Assistant

Company Overview 

Hilco Global, a subsidiary of ORIX Corporation USA, is a diversified financial services company that delivers integrated professional services and capital solutions that help clients maximize value and drive performance across the retail, commercial and industrial, real estate, manufacturing, brand and intellectual property sectors, and more. Hilco Global provides a range of customized solutions to healthy, stressed, and distressed companies to resolve complex situations and enhance long-term enterprise value. Hilco Global works to deliver the best possible result by aligning interests with clients and providing strategic advice and, in many instances, the capital required to complete the deal. Hilco Global is based in Northbrook, Illinois, and has more than 850 professionals operating on four continents. Visit www.hilcoglobal.com. 

Position Overview

The Executive Assistant serves as the primary point of contact for Professional Services and provides support for the practice leaders of our Restructuring & Turnaround Management practice. This also serves as a liaison to senior executive management and teams and organizes and coordinates external relations efforts.  The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will be able to work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.  This position will be based in our Chicago office location.

 Job Responsibilities:

• Act as a liaison and provide support to all Restructuring senior leaders and staff. Arrange and handle all logistics for meetings and events, including travel: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.

• Work with restructuring team to assemble information packets; and prepare materials, contact information, and related items for internal and external parties

• Manage expense reimbursements, including gathering of supporting documentation as needed to align with company policies.

• Complete a wide variety of administrative tasks that facilitate the leaders’ ability to effectively lead the organization, including the following: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists.

• Work with the leaders to coordinate communications and follow up with potential and existing external clients and ensure responsiveness and timely communication.

• Manage hardware, software, desktop support, internal telecommunications, and other strategic systems usage. 

• Manage organization and distribution of restructuring KPI and operational metrics.

• Manage restructuring team members’ client/billable expenses and interface with Hilco accounting to ensure appropriate invoicing of clients.

• Support senior restructuring leadership with business development tracking (SalesForce).

• Work with appropriate restructuring staff to maintain working Sharepoint files.

• Onboard Practice Talent: Manage administrative onboarding for incoming consultants and project managers

• Coordinate weekly practice leadership meetings. Draft agendas and track associated action items

• Maintain the practice's sales pipeline within the Salesforce CRM platform. Flag upcoming proposal deadlines

• Maintain and generate varied reports from Salesforce and BigTime

QUALIFICATIONS:

• 5+ years of prior experience as an executive assistant in a Financial Services, Professional Services, or similar industry.

• Bachelor's Degree required or commensurate experience.

• Expert proficiency with Microsoft Office; ability to design and edit graphic presentations and materials.

• Salesforce or BigTime experience a plus.

• Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).

• Strong verbal and written communication skills

• Exceptional organizational skills and impeccable attention to detail

• High degree of professionalism in dealing with diverse groups of people, including Executive, C-Suite, senior leaders, and team members.

• Make appropriate, informed decisions regarding priorities and available time

• Ability to complete a high volume of tasks and projects with little or no guidance; Ability to switch gears at a moment’s notice

• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround

• Able to maintain a high level of integrity and discretion in handling confidential information

Annual base salary (gross): $100,000– $ 110,000. The base salary range represents the estimated low and high end of Hilco’s salary for this position based on geography. Actual base salaries will vary based on factors such as the candidate’s qualifications, skills, competencies, and proficiency for the role. The base pay is one component of Hilco’s total compensation package for employees. Other rewards and benefits include cash bonuses, long-term incentives, health insurance, accident and life insurance, and retirement benefits.  

Hilco Global is an equal opportunity employer. Qualified candidates will be considered on merits and without regard to race, religion, color, national origin, sexual orientation, genetic information, marital status, gender, veteran, or disability status.

Hilco Global strives to comply with all applicable local/state regulations regarding displaying salary ranges. Any offered salary is determined based on relevant factors such as applicant's skills, job responsibilities, prior relevant experience, certain degrees and certifications and market considerations. In addition, Hilco Global is proud to offer a comprehensive, competitive benefits package, with options designed to help you make the best decisions for yourself, your family, and your lifestyle. Available benefits are based on eligibility. Our Total Rewards package includes a variety of medical and dental plans, vision coverage, disability and life insurance, 401(k) plans, and a robust suite of personal well-being benefits to support your mental health. https://hilcoglobal.com/careers-about/