Executive Assistant

Job Description - Executive Assistant

Provide executive-level administrative, governance, and project support to the President/CEO and Board of Directors. Manage executive communications, calendar, meetings, travel, board administration, corporate records, contracts, and special events. Serve as a trusted partner who anticipates needs, tracks priorities, maintains confidentiality, and ensures executive commitments are completed accurately and on time.

Key Responsibilities

Manage the CEO's calendar, email, travel, correspondence, and daily priorities.

Prepare reports, presentations, agendas, board packets, meeting materials, and executive communications.

Coordinate executive, Board, and committee meetings, including scheduling, logistics, minutes, and follow-up on action items.

Maintain board governance records, corporate documents, contracts, and confidential information.

Track executive assignments, deadlines, and strategic initiatives, ensuring timely follow-through.

Plan and coordinate Board meetings, leadership retreats, and executive events.

Build strong relationships with Board members, executives, employees, vendors, regulators, and community partners.

Identify process improvements and provide administrative support for special projects and organizational initiatives.

Qualifications

Bachelor's degree strongly preferred.

10+ years of executive administrative experience, including support for a CEO or other C-suite executive.

Experience supporting a Board of Directors and managing confidential information.

Strong organizational, communication, proofreading, and project coordination skills.

Advanced proficiency with Microsoft Office, Teams, Adobe Acrobat, Zoom, and related business software.

Demonstrated professionalism, discretion, sound judgment, and executive presence.

Occasional travel required.

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Executive Assistant

Job Description - Executive Assistant

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