Executive Assistant

Executive Assistant to the CEO

Los Angeles, CA | Hybrid (4 days on-site, 1 day remote) | Full-Time | $70,000–$90,000 (commensurate with experience)

Company Overview

Our client is a boutique music merchandise company based in Los Angeles, working with some of the most impactful global touring artists in the alternative music space — think Coachella, Lollapalooza, Warped Tour, and beyond. Though they operate at a high level, they're a tight, independent team doing highly custom, highly creative work for artists on the rise and at the top. As touring volume continues to grow, they're expanding their operations team to keep pace.

Role Overview

We're looking for a sharp, proactive Executive Assistant to support the CEO at a fast-moving music merchandise company. You'll be the operational backbone for a busy founder — managing the day-to-day so they can stay focused on the big picture. If you have a genuine passion for music and entertainment and love being at the center of the action, this role is for you.

Responsibilities

• Manage and maintain the CEO's calendar, including scheduling meetings, calls, and travel with a high degree of accuracy and discretion


• Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence with professionalism and urgency


• Track deadlines, deliverables, and action items across multiple ongoing projects and initiatives


• Prepare meeting agendas, take notes, and follow up on action items to ensure accountability


• Support event and production coordination tied to live entertainment, merchandise launches, or tours as needed


• Manage expenses, process invoices, and assist with light budget tracking


• Handle confidential information with the utmost discretion


• Anticipate the CEO's needs and identify ways to create greater efficiency in their day-to-day

Qualifications

• 2–5 years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff — ideally supporting a C-suite executive


• Background in music, entertainment, or live events strongly preferred


• Familiarity with the music merchandise or touring industry is a significant plus


• Strong project management skills; able to juggle multiple priorities without dropping the ball


• Exceptional written and verbal communication


• Highly organized, detail-oriented, and able to work with minimal oversight


• Comfortable in a fast-paced, entrepreneurial environment where priorities can shift quickly


• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Asana


• Based in or able to commute to Los Angeles