Executive Assistant

Provides division level confidential administrative support to the cheif. Acts as a primary contact and coordinates and/or responds to questions regarding District-wide activities, policies and procedures. Coordinates meetings and activities with other departments, functions and outside agencies. Acts as a liaison with all levels of District staff and community representatives.

**The Executive Assistant must demonstrate a willingness to sign a confidentiality agreement. This role requires maintaining the highest level of confidentiality regarding all District matters, especially those involving the Superintendent, Chief of Staff, and the Board of Education. Ensuring trust and discretion is paramount to the success and integrity of this position.

 

• Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel.


• Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Assistant Superintendent, Cabinet members and District stakeholders.


• Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits.


• Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division.


• Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion.


• Performs budgetary and accounting functions for department, such as monitoring annual budget, transferring budget monies, purchasing large ticket items, processing invoices and maintaining petty cash.


• Organizes, tracks and participates in District, building or department special projects.


• Answers inquires and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate.


• May coordinate or direct the activities of department support staff, student aides, or volunteers.

Students First. Integrity. Equity. Collaboration. Accountability. Fun