Executive Assistant

Highlights

• High-visibility administrative support role working with senior leaders and key internal and external stakeholders.
• Broad exposure to public affairs, government relations, sustainability, executive communications, and corporate initiatives.
• Varied responsibilities spanning calendar and travel coordination, meetings and events, correspondence, expenses, and special projects.
• Houston-based opportunity with a large, established organization in a dynamic industry.

Our Client

Our client is an established organization with a significant presence in Houston and operations across a dynamic, highly regulated industry. The company offers a professional and collaborative environment where employees have the opportunity to support high-visibility initiatives, work alongside experienced leaders, and interact with stakeholders across multiple areas of the business.

The Role

The Executive Assistant will provide day-to-day administrative and operational support to a high-profile corporate affairs team. This position is ideal for someone who is highly organized, polished, detail-oriented, and comfortable balancing multiple priorities while working with senior leaders and external stakeholders.

• Provide administrative support to the department while interacting professionally with senior executives, leadership support teams, and internal and external stakeholders.
• Coordinate calendars, travel arrangements, meetings, briefings, conferences, events, and stakeholder engagements, including related logistics and materials.
• Draft, proofread, format, and manage correspondence, presentations, reports, and other departmental documents while handling sensitive information appropriately.
• Support special projects by tracking progress, coordinating follow-up, and helping ensure key deliverables and deadlines are met.
• Manage incoming inquiries, departmental records, filing systems, courier services, and other day-to-day administrative needs.
• Process invoices and check requests, assist with expense reports, and support tracking, reporting, and forecasting of departmental operating expenses.
• Manage competing priorities and evolving requests in a fast-paced environment while identifying practical solutions and opportunities for process improvement.
• Use digital and AI-enabled tools to improve administrative workflows, accuracy, organization, and efficiency while adhering to company, legal, and regulatory requirements.

Qualifications

• High school diploma or GED required; associate’s or bachelor’s degree preferred.
• 3+ years of relevant administrative experience, preferably within a corporate, government relations, public affairs, energy, or similarly complex professional environment.