Executive Assistant at Doxel in null, San Francisco, United States

Construction is the 2nd largest industry in the world (4x the size of SaaS!). But unlike software (with observability platforms such as AppDynamics and Datadog), construction teams lack automated feedback loops to help projects stay on schedule and on budget. Without this observability, construction wastes a whopping $3T per year because glitches aren’t detected fast enough to recover.

Doxel AI exists to bring computer vision to construction, so the industry can deliver what society needs to thrive. From hospitals to data centers, from foreman to VPs of construction, teams use Doxel to make better decisions everyday. In fact, Doxel has contributed to the construction of the facilities that provide many of the products and services you use everyday.

We have classic computer vision, deep learning ML object detection, a low-latency 3D three.js web app, a complex data pipeline powering it all in the background. We’re building out new workflows, analytics dashboards, and forecasting engines.

We’re at an exciting stage of scale as we build upon our growing market momentum. Our software is trusted by Shell Oil, Genentech, HCA healthcare, Kaiser, Turner, Layton and several others. Join us in bringing AI to construction!

The Role

We are seeking a highly sophisticated, proactive, and resilient Executive Assistant to the CEO to provide comprehensive, high-level administrative, strategic, and personal support. This is a full-time, in-office position located at our corporate Bay Area headquarters. The ideal candidate functions as the ultimate gatekeeper, trusted partner, and operational anchor. You will be expected to keep up with our CEO who has a high work ethic.

Your Day to Day

C-Suite Calendar & Gatekeeping: Masterfully manage, optimize, and protect the CEO's corporate calendar across multiple shifting priorities, board commitments, and international time zones.

Executive Correspondence: Monitor, filter, and prioritize incoming corporate emails, calls, and mail; draft high-level correspondence, memos, and professional communications on behalf of the CEO.

Meeting & Presentation Prep: Coordinate executive meetings, capture precise minutes, track follow-up action items, and collaborate on corporate decks, briefs, and financial reviews.

Travel & Concierge Operations

End-to-End Itineraries: Architect flawless travel programs combining air & ground logistics, and hotel accommodations.

Real-Time Contingency: Maintain constant availability during travel windows to immediately resolve flight delays, cancellations, and immediate scheduling updates.

What Success Looks Like

Within 30 days, fully owns the CEO's calendar and inbox with clear, agreed priorities.

Every meeting has the right people, agenda and prep materials in place ahead of time.

Board meetings and leadership offsites run smoothly, with materials delivered on time.

Is trusted by the leadership team as the go-to person for the executive office.

Over time, builds processes that give the CEO back hours every week.

What You Bring

5-10 years of dedicated experience supporting a corporate CEO/founder.

Strict confidentiality: demonstrated history of handling hyper-sensitive financial, corporate and private information with total discretion and integrity.

Thrives in a fast-paced, high-pressure environment and maintains a calm, professional demeanor under stress, demonstrating high emotional intelligence and resilience when receiving direct, fast-moving feedback.

Tech adaptability: Expertise with Google Workspace, Word, Excel, PowerPoint, Slack, and specialized travel/expense management software.

AI adaptability: We are seeking a forward-thinking, tech-forward Executive Assistant who treats Artificial Intelligence as a strategic partner, not just a tool. In this role, you won't just manage schedules; you will leverage cutting-edge AI platforms to automate routine administrative tasks, optimize executive workflows, and multiply our leadership team's productivity.

Preferred Experience

Experience in enterprise B2B SaaS or construction technology.

Experience supporting a founder through a fundraise or board cycle.

Familiarity with CRM and expense management tools.

Benefits & Company Culture

Competitive Base Salary + Equity Package

Remote first culture (for most roles)

Comprehensive Health Insurance (Medical, Dental, Vision)

Home Office Stipend

Monthly allowance for cell phone and internet

Flexible PTO, generous company holiday policy, and unlimited sick days

Salary Range: $100,000.00 - $150,000.00 USD

Pay is based on a variety of factors such as location, skill level, qualifications, competencies, and overall experience.

Doxel is an equal opportunity employer and actively seeks diversity at our company. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Doxel provides comprehensive health/dental/vision benefits for employees and their families including an Unlimited PTO policy, a 401(k) program, and a flexible work environment among other benefits. Doxel is an equal opportunity employer and actively seeks diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Executive Assistant

Job Description - Executive Assistant

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