Executive Assistant

Job Details

Level
Experienced

Job Location
120 - Heritage Senior Living, LLC - West Allis, WI

Position Type
Full Time

Education Level
Not Specified

Salary Range
$65,000.00 Salary/year

Travel Percentage
None

Job Shift
AM / 1st

Job Category
Admin - Clerical

Job Summary

At Heritage Senior Living and MSP Real Estate, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of our executive landscape, we rely on an executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role
Support the CEO and COO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
Manage communication with employees by liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities
Manage professional and personal scheduling for CEO and COO, including agendas, mail, email, phone calls, and other company logistics
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior leaders
Manage senior leaders' travel logistics and activities, including accommodations, transportation, and meals
Assist with coordination of large company initiatives
Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site

Required skills and qualifications
Four or more years of experience in an administrative role reporting directly to upper management
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications
Experience in overseeing budgets and expenses
Experience in developing internal processes and filing systems
Experience in health care and real estate

This is a Full-Time, Hybrid position based out of our home office in West Allis, WI. With a salary starting at $65,000, this position is eligible for benefits including Medical, Dental & Vision, Retirement with up to 4% ER Match, and Paid Time Off.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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